2021 Parish Council Agendas

Agenda for 18th May 2021

Agenda of Parish Council meeting of Saltfleetby Parish Council which will be held on Tuesday 18th May 2020 at 6.30pm,

immediately after the Annual Parish Council Meeting at Marshlands Community Centre.

Statutory Procedures:

 

  1. APOLOGIES and approval for absence.

 

  1. NOTES of the Parish Council Meeting held on 6th April 2021 to be approved as minutes & any points to be noted.

 

  1. NOTES of the Extraordinary Parish Council Meeting held on 26th April 2021 to be approved as minutes & any points noted.

 

  1. DECLARATIONS OF INTEREST – To receive any declarations from Councillors; Council to consider any written requests for dispensations & resolve whether to grant acceptance.

 

For Information:

 

  1. DISTRICT/COUNTY COUNCILLOR REPORT – Cllr McNally to report if available.

 

Items for Discussion/Ratification:

 

  1. COUNCILLOR VACANCIES - Council to consider any applications for requests for co-option into the one current vacancy available.

 

  1. EK WIND FARM FUND – Council to consider any applications for £250 and under. Proposal to go into closed session at the end of the Parish Council Meeting to discuss.

 

  1. TREE PRESERVATION ORDER: Saltfleetby, 1982 (147.02), Tree(s): A1 Application Reference Number: 0045/21/TPA:

PROPOSALS: A1 - Willow, Ash, Poplar & Hawthorn - T1 marked on plan(Willow) - pollard to approx. 4m.

LOCATION: 5 Osier Holt, Main Road, Saltfleetby, Lincolnshire

REASON(S): A1 - Tree leaning towards highway following excavation; work will

reduce weight in the crown.

  • Council to discuss.

 

  1. FINANCIAL MATTERS – 
    1. Accounts to be paid/authorised:
  • Clerk’s salary and expenses for April 2021 including HMRC payment for month 2 of 2021/2022 including 2 x defib pads/battery packs total £191.52 (Inc VAT); Zoom subs for April and May 2021 total £28.78 (Inc VAT).
  • J Cooper invoice 12th April 2021 for £45.
  • Wolds Gardening Inv-1435 for £95 (excl VAT) for cut on 5th April 202.
  • Wolds Gardening Inv-1536 for £95 (excl VAT) for cut on 19th April 2021
  • Wolds Gardening Inv-1519 for £95 (excl VAT) for cut on 4th May 2021.
  • Preauthorisation for cut on 18th May and 1st June 2021.

b.  Annual Governance and Accountability Return 2020/21 Part 2; Council to approve and the Chairman to sign the Certificate of Exemption (AGAR 2020/21 Part 2), Annual Governance Statement (Section 1) and Accounting Statements (Section 2) for financial year 2020/21.

c.  Insurance – 2 quotations obtained for annual council insurance and 3 year long term agreements – to be discussed by the Council:

  • Quote 1 is £583.47 annual; £556.80 LTA;
  • Quote 2 is 446.94 annual; £421.39 LTA

d.  Grounds Maintenance Contract – 3 quotations obtained – to be discussed by the Council:

  • Quote 1: Total £1750pa based on 12 cuts per annum
  • Quote 2: Total £1620pa based on 12 cuts per annum
  • Quote 3: Total £1760pa based on 18 cuts per annum (stated 18 cuts on quote and £90 for bulb

e.  Parish Council Laptop – Council to consider costings for a new laptop for the Clerk. Depending on the spec; SSD, Windows Pro (is this required? Provides additional encryption), i5 processor, Dell (Dell Latitude 5520 range from £840 to £860. Would require Microsoft 365 subscription (Personal £59.99; Business £94.80-£112.80pa    from Microsoft website), (Personal from £44; Business £93 on Amazon). Council to give maximum expenditure limit so Clerk can obtain best value.

f.  Council to consider stopping Zoom subscription with immediate effect.

g.  Monthly Councillors Report as at 30th April 2021.

h.     Bank Reconciliation and Receipts and Payments 30th April 2021 for approval.

 

  1. EK FINANCIAL MATTERS –

a.     Accounts to be paid/authorized:

        - None

b.     Financial Statements for 2019/2020 from Duncan & Toplis to be considered for approval and signed by the Chairman.

c.      Bank Reconciliation and Receipts and Payments to 30th April 2021 for approval.

 

  1. ASSET REGISTER – Council to discuss asset register as of 31st March 2021.

 

  1. GAYTON WIND FARM FUNDS – Council to discuss.

 

  1. REPORTS FROM OUTSIDE BODIES – Council to receive any reports.

 

  1. CORRESPONDENCE – any correspondence received by the Clerk.

 

  1. COUNCILLORS REPORTS –
    • Update on community support for COVID-19
    • Newsletter update

 

  1. PARISH CLERKS REPORT –
    • Village signs
    • Northern Power
    • FOI request
    • Website update
    • Pocket Park – information from Cllr Harrison

 

  1. ITEMS FOR THE NEXT AGENDA –
    • Standing Orders
    • Financial Regulations
    • Code of Conduct
    • Risk Assessment

 

Next Parish Council meeting will take place on Tuesday 1st June 2021