2022 Parish Council Minutes

Approved Minutes for 10th May 2022

 

 



Minutes of the Saltfleetby Parish Council Meeting held on Tuesday 10th May 2022 at Marshlands Community Centre

 

Present:                            Cllr Dover                    LD                    Madam Chairman

                                             Cllr Harrison                SH

                                             Cllr Lusby                      JL

                                             Cllr Morris                    JM

                                             Cllr Rigsby                    DR

                                             Cllr Hatton                    PH

                                             Cllr Robin Smith          RS

                                             Cllr Facer                       JF                     

 

 

Meeting commenced at 7.12pm – commenced immediately after the Annual Parish Council Meeting

 

There were 2 members of the public present.

 

A question was raised around the footpath at St Peters Church being uneven and whether an application could be submitted to the Gayton Wind Farm Fund for a grant. A discussion arose around the Parochial Church needing to submit an application.

 

Statutory proceedings commenced at 7.20pm

 

Councillor McNally entered the meeting at this point

 

01727    Apologies for absence – apologies from Cllr Hopkinson, Cllr Clark and Cllr Rickett.

 

01728    Minutes of the Parish Council Meeting held on 5th April 2022 had been circulated. It was resolved to accept the minutes, p DR, s JF. The minutes were duly signed by Madam Chairman.

 

01729   Declarations of Interest – Cllr Smith for item 7.

 

01730   District/County Councillor Report – Cllr McNally reported Highways visited the village and reviewed the footpaths (public pavements) at the west of the village. He explained that there is a scoring criteria for usage of the paths and the last review was completed in 2017 for the whole of the village. There will be a priority for the paths from Marshlands to the end of the village and then the rest (between Marshlands and Three Bridges Lane) will be at a later date.

 

The signage at the end of Three Bridges Lane and Carlton Grange was discussed and there will be a ‘slow’ sign erected and there will be another meeting in the next couple of months.

 

It was reported that East Lindsey have the Home Upgrade Grant (HUG1) Scheme which is designed to provide energy efficiency upgrades and low carbon heating solutions to low income households living off-gas grid. It was requested that further information on this be added to the Facebook page. Cllr Facer will add the link/information to the page.

 

It was reported that Wolds Outdoor Festival will be having many events between 30th April and 5th June 2022.

 

It was reported that Huttoft Boat Shed is now open and there is Dragon Hunting at Lincoln Castle.

 

Cllr Clark entered the meeting at 7.32pm

 

Cllr McNally reported that an enforcement notice had been issued for the owners of the chicken shed at the west end of the village due to no planning for an access road that was being built. There is no further information on this at the moment.

 

It was discussed that there are cages at the property at the first bend at Saltfleet on the A1031 and not sure whether these are for an aviary. There is access on the corner which may not be safe.

 

It was decided that item 12 be discussed at this point as Cllr Clark needed to leave the meeting again.

 

01731   CCTV at Marshlands Community Centre – It was discussed that there is a potential data protection issue with the confidential meetings of the Parish Council being recorded. Cllr Clark explained that there was no sound (very bad sound quality) and that no conversations could be identified. The CCTV is for security only. Madam Chairman explained that anyone can record the main Parish Council meeting but the confidential meeting should not be recorded. It was requested that Cllr Clark investigate some means of pausing/not recording any confidential meetings. He will report back at the next meeting.

 

Cllr Clark left the meeting at 7.48pm.   

 

01732    Councillor Vacancies – It was reported that Rick Smith had resigned as Parish Councillor and the Madam Chairman expressed her thanks for his contribution to the village as a whole.

 

01733    Gayton Wind Farm Community Fund Applications – there were no applications on this occasion.

 

01734    Planning Application - Application reference N/145/00528/22 - SALTFLEETBY HOUSE, MAIN ROAD, SALTFLEETBY, LOUTH, LN11 7SN - Listed building Consent - Demolition of internal wall to provide a larger kitchen space and internal alterations – Council discussed and it was resolved to support the application, p SH, s JL. There were no objections.

 

01735    Planning Application - Application reference N/145/00288/22 – LAKESIDE CAMPING AND FISHERIES, MAIN ROAD, SALTFLEETBY, LOUTH, LN11 7SS - Planning Permission - Change of use of land for the siting of 4 no. static caravans on the site of 3 no. touring caravan pitches for 12 months occupation – Council discussed and it was resolved to oppose this application due to the 12 months occupation. The caravans would be very close to other residents and the Coastal Policy does not allow for 12 months occupation (SP19 paragraph 7), p JF, s SH. All in favour of opposing.

 

 

01736    Financial Matters –

  1. Accounts to be paid/authorised:
    1. Clerk’s salary and expenses for April 2022 including HMRC payment for month 2 of 2022/2023 including stamps purchase; £49.00 for the reimbursement of advertising costs for advertising Clerk/RFO post through LCC; Back pay for 2021/22 pay review for all hours worked April 2021 to March 2022; mileage for accounts 2021/22 to Alford.
  2. Wolds Gardening Invoice INV-2285 dated 11th May 2022 for £110.00 (Excl VAT)
  3. Wolds Gardening Invoice INV-2286 dated 25th May 2022 for £110.00 (Excl VAT)
  4. Wolds Gardening Invoice INV-2287 dated 8th June 2022 for £110.00 (Excl VAT)

It was resolved to pre authorise the above payments (a – d), p DR, s JL. There were no objections.

  1. BHiB Council Insurance invoice LCO02181-642889 dated 19th April 2022 for £466.51 inclusive of insurance premium tax. It was resolved to approve, p DR, s JL. There were no objections.
  2. J Cooper invoice for £45.00 for verifying Parish Council accounts for 2021/22. It was resolved to approve, p DR, s SH. There were no objections.
  3. Annual Governance and Accountability Return 2021/22 Part 2; Council to approve and the Chairman to sign the Certificate of Exemption (AGAR 2021/22 Part 2), Annual Governance Statement (Section 1) and Accounting Statements (Section 2) for financial year 2021/22. It was resolved to approve, p SH, s DR. There were no objections.
  4. Monthly Councillors Report as at 30th April 2022. It was resolved to approve, p JF, s JM. There were no objections.
  5. Bank Reconciliation and Receipts and Payments 30th April 2022. It was resolved to approve, DR, s JL. There were no objections.

 

01737    Gayton Wind Farm Financial Matters –  

  1. Accounts to be paid/authorised:
    • Cllr Dover – reimbursement of £891.00 for the purchase of mugs for the Queens’s Platinum Jubilee Celebrations – Dash UK Ltd invoice 17903 dated 19th April 2022. It was resolved to approve this payment, p DR, s JF. There were no objections.
    • Defib World payment of £546.00 (inc VAT) for the purchase of a new defib cabinet to be relocated at the Snooker Club. The payment needs to be made at the time of order and due to this cabinet not being available an alternative has been ordered at £540.00 (inc VAT). It was resolved to approve this payment, p DR, s JF.
  2. Bank Reconciliation and Receipts and Payments to 30th April 2022. It was resolved to approve, p DR, s JM.

 

01738    Asset Register –It was decided to leave this to the next meeting.

 

  1. – Council discussed when LMDB dredges the dykes that the contaminated waste is ‘dumped’ at the side of the verges. The clerk was requested to email LMDB about the removal of the waste. It was reported that the main reason for the waste not being removed is the cost to the council.

 

  1. – Council discussed the cutting of the verges by ELDC; 25/4 – 29/5; 13/6 – 17/7; 5/9 – Oct 2022. This is to be added to the June agenda.

 

  1. – Nothing to add as this will be covered at the Annual Parish Meeting on 17th May.

 

  1. –Council discussed – please see action plan.

 

01743 Reports from Outside Bodies –None.

 

  1. –FOI request received from a resident and Cllr Dover has responded. The response was copied in to all councillors.

 

  1. –
    1. Beacon at the Prussian Queen – It was reported that legal proceedings had commenced to remove the beacon from the Prussian Queen.
    2. BT Boxes – It was reported that one of the boxes will be located near the notice boards at Marshlands.
    3. Clerk/RFO post – It was reported that there were currently 2 applications and the process is currently ongoing.
    4. Signage at Marshlands – put on the next agenda. The spec/quote had just been received. More quotes are required. The Clerk is to send over the plans to all Councillors.
    5. Garden Boxes/planters – It was reported that there are 5 tyres and it was agreed to site these around the village signs. The clerk to request a quote to plant these out with top soil, annual plants, p JL, s JF.
    6. Wind Farm Scoring Sheet – this is to be added to the June agenda.
    7. Snooker Club – update on Trustees – Cllr Hopkinson is not in attendance to report on this item and it will be added to the June agenda.

 

  1. – Speed gun training is to be discussed at the Annual Parish Meeting on 17th May.

 

  1.  
  • Standing Orders
  • Financial Regulations
  • Code of Conduct
  • Risk Assessments
  • Signatories
  • Speed Gun Training
  • Village Map of Houses

 

The meeting closed at 9.03pm.

 

 

Next Parish Council Meeting Tuesday 7th June 2022 at 7.00pm

 

 

Chairman           …………………………..............                           Date      ………………………..

 

 

Clerk                    ……………………………………                          Date      ………………………..