Approved Minutes for 11th January 2022
Minutes of the Saltfleetby Parish Council Meeting held on Tuesday 11th January 2022 at
Marshlands Community Centre
Present: Cllr Dover LD Madam Chairman
Cllr Harrison SH
Cllr Rick Smith RAS
Cllr Hopkinson IH
Cllr Clark SC
Cllr Morris JM
Cllr Lusby JL
Mrs C Owen - Clerk
Meeting commenced at 7.00pm
There were 2 members of the public present including Cllr McNally.
There was discussion around the village newsletter. The next edition is due in March. The deadline for each edition is printed on the back page of the newsletter. Articles are required. It was suggested that item 7 on the agenda may be of interest to the public and that more information could be put into an article in the next newsletter.
Mr Facer requested that the Clerk send the agenda to add to the village Facebook page.
There was a discussion around the proposed planters. Suggestions of using agricultural machinery. This will be discussed at item 12.
The location of defibrillators was discussed and the old school was proposed as a potential location. This will be discussed at item 14.
It was reported that RWM (Radioactive Waste Management – a Government agency) has booked Marshlands Community Centre for a presentation on Friday 25th February from 11am to 7pm for the public to attend and review the proposals.
Statutory proceedings commenced at 7.17pm
01636 Apologies for absence – apologies from Cllr Robin Smith and Cllr Rickett.
01637 Minutes of the Parish Council Meeting held on 7th December 2021 had been circulated. It was resolved to accept the minutes, p RAS, s IH. The minutes were duly signed by Madam Chairman.
01638 Declarations of Interest –Cllr Rick Smith and Cllr Hopkinson declared an interest in the SCA Wind Farm Application that is due for discussion under Item 6.
01639 District/County Councillor Report – It was reported that there is a consultation for a 3% council tax rise for adult social care. £13m additional funding will be required due to wage, fuel and pension increases. There is an expected £22- £25m shortfall and this will be taken out of reserves.
It was reported that there is a £12m cut in Highways funding from the Government (25% reduction). Feedback can be given on the website or write to your MP. It is hoped that this will increase before the budget is set. There are 24,000 potholes so if residents can write, please do so.
Bird flu is present in the area. There are 80 suspected cases and 1.2m birds have been culled. There are 3km and 10km zones and DEFFRA are involved.
Item 7 (the gas terminal application) was discussed. More information under that item.
01640 Councillor Vacancies – There are currently 3 vacancies. There are no new applications.
01641 Gayton Wind Farm Community Fund Applications – there was 1 application on this occasion by the SCA. It was resolved to discuss the application at the end of the ordinary meeting in closed session, p SH, s JM.
01642 Planning Application –LCC reference: PL0176/21; Development: Proposal: To vary condition 1 of prior approval PL/0052/20; To reconfigure part of the approved layout; Location: Saltfleetby B Wellsite, Howdales, South Cockerington; Grid reference: 542561 391327 – Council discussed the application. The generators have been moved and one added. It was discussed that the flare would not be constant but the site will operate 24hrs a day. There will be an 11m high pipe. The most significant impact will be the flare. The noise will be controlled by acoustic barriers. There is also exploration of potential use of geothermal extraction. It was resolved to make no comment to the application, p IH, s JM. There were no objections.
01643 Draft Budget 2022/23 – Council discussed and approved that the additional budget be added to flailing for the 2022/23. The budget and precept form was approved, p JL, s SC. There were no objections.
01644 Financial Matters –
- Accounts to be paid/authorised:
i Clerk’s salary and expenses for December 2021 including HMRC payment for month 10 of 2021/2022.
It was resolved to approve the above payments, p RAS, s IH.
- Purchasing of training equipment for CPR – Brayden Advanced – Adult in Red £325.00; Pad SP1 Training device (AED Trainer) £425.00. It was resolved to purchase this out of Gayton Wind Farm Funds but a review of the current defibrillators needs to be carried out first, p JL, s SC. There were no objections.
- Monthly Councillors Report as at 31st December 2021. The Clerk reported that the bulbs purchased and planted in front of the garden boxes had been paid for out of main budget rather than the Gayton Wind Farm Fund.
It was resolved to approve the above report, p RAS, s IH.
d. Bank Reconciliation and Receipts and Payments 31st December 2021 for approval.
It was resolved to approve the above report, p RAS, s JM.
01645 Gayton Wind Farm Financial Matters –
a. Accounts to be paid/authorised:
i Duncan & Toplis invoice 2122-14407 for £450.00. It was resolved to approve the payment, p RAS, s JL.
It was discussed for the Clerk to contact the other Wind Farm Councils around the cost of verifying the accounts.
b. Duncan & Toplis Final Accounts for Saltfleetby Wind Farm Community Fund for the year ended 31st March 2021 – was discussed and resolved to approve this document and the Chairman signed the accounts, p RAS, s IH.
c. Bank reconciliation and Receipts and Payments for 31st December 2021.
It was resolved to approve the above report, p JM, s SH.
01646 Advertising of Parish Clerk & RFO Vacancy – There has been 1 request for an application pack. It was discussed and resolved to extend the deadline to 21st January 2022 and the interviews will be held w/c 31st January and will be conducted by the Personnel Committee (RAS, JL and SH).
01647 Garden Boxes – It was discussed to explore the use of agricultural equipment as possible planters. Councillor Lusby to look at options. Looking at 6’ by 3’ and 60cm high and 2 of them. Proposal for John Facer to look at getting a quote for supply and install 2 x planters with the above dimensions, p SH, s JL.
01648 LRSP – It was discussed to get an up to date list of volunteers for the speed guns. John Facer is to readvertise this on Facebook and to put in the next newsletter.
01649 Defibrillators – Discussed potential locations and the use of existing locations. Discussed purchasing new defibrillators to replace the existing ones due to the issue with purchasing consumables. Full kits including the defib and cabinet are around £1600. There were 2 proposals:
- To move the existing defib at the Prussian Queen to Heath’s - Councillor Lusby to inquire whether this is an option, p JL, s IH.
- To move the existing defib at Marshlands (has been replaced by one from the FA and is currently in storage) to the Snooker Club, p RAS, s JL.
Councillor Clark is to send the Clerk details of new storage cabinets for the old defibs (require measuring) and add to the next agenda for Gayton Wind Farm Funding.
Councillor Lusby is to measure the village to investigate the best potential locations for additional defibs to ensure that as much of the village is covered.
01649 Queen’s Platinum Jubilee – It was discussed that the SCA have an event planned for 4th June 2022 which includes classic cars, archery, various children’s activities, live music, food etc. Discussed the lighting of the Beacon currently situated at the Prussian Queen. Councillor Lusby is to look at the beacon to review health and safety as not used in 21 years. Councillor McNally to inquire about the lighting of the beacons. Add to the next agenda.
01650 BT Boxes – It was discussed that there should be one either at Marshlands or at the cross-roads at St Peter’s Church. Potential use for defib, bookshare/information point. The other to be located at All Saints. Investigate whether power can be installed and prices for concrete and fitting. Councillor Lusby to investigate.
01651 Millennium Book – It was discussed that it would be investigated that a long standing resident be asked to do a presentation at Marshlands after the Jubilee celebrations.
01652 Wind Farm Application Scoring Sheet Review – It was discussed that Councillor Dover will email the draft form to all Councillors and to be added to the next agenda.
01653 Marshlands Community Centre Sign –The wording of the signage and getting quotes was discussed.
01654 Action Plan –Councillor Morris has drafted an action plan which covers actions from meetings, who was responsible and when they have been completed. It was discussed and resolved that an action plan be started from now and discussed at each meeting as an agenda item, p JL, s IH.
01655 Reports from Outside Bodies –None.
01656 Correspondence –None.
01657 Councillor Reports – No reports received.
01658 Parish Clerks Report – No further reports to add.
01659 Items for the Next Agenda
Defibrillators – cost of new cabinets and additional defibs - locations
BT boxes – location and use
Marshlands signage - quotes
Queens Platinum Jubilee – lighting of the beacons
Training equipment - Resusi-annie/CPR equipment – Gayton Wind Farm Funds
Garden Boxes - quotes
Gayton Wind Farm Fund – scoring sheet review
The meeting closed at 9.20pm.
Next Parish Council Meeting Tuesday 1st February 2022 at 7.00pm
Chairman ………………………….............. Date ………………………..
Clerk ……………………………………