2022 Parish Council Minutes

Approved Minutes of Saltfleetby Parish Council Meeting on 2nd August 2022

Minutes of Saltfleetby Parish Council Meeting held on Tuesday 2nd August 2022 at

Marshlands Community Centre

 

Present:                            Cllr Dover                    LD                    Madam Chairman

                                             Cllr Lusby                      JL

                                             Cllr Rigsby                    DR

                                             Cllr Hatton                    PH

                                             Cllr Facer                       JF

                                             Cllr Clark                       SC

                                             Cllr Morris                    JM

                                             Cllr Smith                      RS                                                                                 

                                             Cllr Harrison                SH                     (arrived at 7.07pm)

                                             Mrs C Owen                  Clerk/RFO

 

Meeting commenced at 7.01pm

 

There were 3 members of the public present.

 

Speeding through the village was discussed. It was stated that volunteer training will be discussed under item 23 Parish Clerk Report. Madam Chairman spoke about the history of the reactive speed signs that the Council owned.

 

Cllr Harrison entered the meeting at 7.07pm.

 

There was further discussion around speeding through the village.

 

Statutory proceedings commenced at 7.10pm

 

01793    Apologies for absence – apologies from Cllr Rickett and Cllr McNally. A resignation had been received from Cllr Hopkinson with immediate effect.

 

01794    Minutes of the Parish Council Meeting held on 5th July 2022 had been circulated. It was resolved to accept the minutes, p JL, s DR. The minutes were duly signed by Madam Chairman.

 

01795   Declarations of Interest – Cllr Facer declared an interest in item 6.

 

01796 District/County Councillors Report – Cllr McNally was not present to make any report. It was discussed that the new purple recycling bin will be in place during September.

 

Due to Cllr Rigsby needing to leave the meeting, it was resolved to go into closed session to discuss the appointment of a new clerk (item 22 b on the agenda) p SH, s JL. Members of the public were asked to leave the meeting at this point.

 

01797    Councillor Vacancies – There were no expressions of interest communicated to the Clerk.

 

01798    Gayton Wind Farm Community Fund Applications – there was one application received from an individual for a bursary for archery equipment for £250. It was resolved to go into closed session at the end of this meeting to discuss the application, p SH, s PH.

 

01799    Standing Orders – It was discussed that section 18 is now much clearer and simpler. This is the only change from the previous version. It was resolved to approve the Standing Orders, p SH, s DR.

 

01800    Financial Regulations – There have been no changes to this from the previous version and it was resolved to approve the Financial Regulation, p JL, s DR.

 

01801    Code of Conduct – The draft was discussed and it was noted that the NOLAN principles are not included in this version. It was proposed and resolved to approve to add the NOLAN principles as an appendix to the Code of Conduct, p DR, s SC.

 

01802    Risk Assessments – The following risks assessments were reviewed:

  • St Clements – It was resolved to approve this risk assessment, p JL, s DR
  • Lone Working – It was resolved to approve this risk assessment, p DR, s JF
  • Grass Cutting – It was resolved to approve this risk assessment, p PH, s DR
  • Flailing – It was resolved to approve this risk assessment, p JL, JF
  • Defibrillator – It was resolved to approve this risk assessment with an additional risk added that if the defib had been used there is a risk of it not being returned. EMAS would need to be contacted if this occurred, p SC, s SH. The Defibrillator Checklist was discussed in line with the risk assessment. Cllr Clark reported that the checklist is now online.

 

01803    Planning Application – Application reference N/145/01288/22 – Evergreen Farm, Three Bridges Lane, Saltfleetby, Louth LN11 7UA – Planning Permission – Erection of a house and demolition of existing agricultural building – Council discussed the application. It was stated that it is not within the planning envelope and does not meet the criteria. It was resolved to make no comment. As the Council did not object to the previous planning application and therefore, have no objection in principle but are aware that it is outside of the planning envelope, p DR, s PH. There were 3 councillors supporting the application, none opposing, 5 councillors abstained/neutral.

 

Cllr Lusby left the meeting at 8pm.

 

01804    Financial Matters –

  1. Accounts to be paid/authorised:
    1. Clerk’s salary and expenses for July 2022 including HMRC payment for month 5 of 2022/2023; expenses of £49.00 for LCC advert placed for new clerk, transaction 170-91476 dated 10th July 2022; purchase of 2nd class stamps £10.88.
  2. Wolds Gardening Invoice INV-2426 dated 19th July 2022 for £40.00 (Excl VAT)
  3. Wolds Gardening Invoice INV-2427 dated 2nd August 2022 for £40.00 (Excl VAT)
  4. Pre-authorisation for Wolds Gardening Invoice INV-2484 dated 17th August 2022 for £40.00 (Excl. VAT)
  5. Pre-authorisation for Wolds Gardening Invoice INV-2485 dated 31st August 2022 for £40.00 (Excl. VAT)

It was resolved to approve and pre authorise the above payments (a – e), p PH, s JF. There were no objections.

  1. Lincolnshire Fieldpaths Association membership subscription of £5.00 for June 2022 to May 2023.

It was resolved to approve this payment, p SH, s DR.

  1. Preauthorisation for the speed gun and associated equipment; Bushnell Velocity RADAR approx. £194.00 on Amazon; CSW hi-vis long sleeved jackets 15 x £9.85; CSW advisory signs including carry bag £72.57 plus £12.50 postage; click counter approx. £5.00; approx. total £435.00 excl VAT.

It was resolved to approve the above spend out of the Gayton Wind Farm Fund. It was also approved to include a carry case for the speed gun at approx. £30.00, p DR, s PH.

  1. Monthly Councillors Report as at 31st July 2022. It was resolved to approve, p DR, s PH. There were no objections.
  2. Bank Reconciliation and Receipts and Payments 31st July 2022. It was resolved to approve, p DR, s PH. There were no objections.

 

01805    Gayton Wind Farm Financial Matters –  

  1. Accounts to be paid/authorised:
  • Wolds Gardening Invoice INV-2364 dated 21st June 2022 for £84.00 (Incl VAT)
  • Wolds Gardening Invoice INV-2426 dated 19th July 2022 for £84.00 (Incl VAT)
  • Wolds Gardening Invoice INV-2427 dated 2nd August 2022 for £84.00 (Incl VAT)
  • Pre-authorisation for Wolds Gardening Invoice INV-2484 dated 17th August 2022 for £84.00 (Incl VAT)
  • Pre-authorisation for Wolds Gardening Invoice INV-2485 dated 31st August 2022 for £84.00 (Incl VAT)

It was resolved to approve the above, p PH, s JF.

  • Louth Town Juniors Football Club Invoice 20221207 dated 12th July 2022 for £187.14 (no VAT) for the supply of door closer for the BT phone box at Marshlands.

It was resolved to approve the above, p PH, s DR.

  1. Bank Reconciliation and Receipts and Payments to 31st July 2022. It was resolved to approve, p DR, s PH.

 

  1. –the LALC training availability was discussed the clerk will book New Councillors Session for Cllr Morris and Cllr Rigsby on 18th October and Cllr Facer and Cllr Hatton on 29th November.

 

  1. – Council discussed the cutting of the verges throughout the village. It was suggested that Mr Chapman be consulted if there is a necessity to flail the verges. It was proposed that due to the dry summer the verges will not be cut this year and to review early next year, p JF, s SC. There were no objections.

 

  1. – This will be added to the next agenda for discussion.

 

  1. –There was a discussion around the current state of the noticeboards and whether all of them are still needed. It was mentioned that the boards are a statutory requirement. Cllr Dover will investigate the prices of a 3 panel noticeboard and will circulate information to all Councillors. It was agreed that only one noticeboard will be required.

 

  1. – It was discussed that the fence and gate need treating. Cllr Facer will look at these and report to the council at the next meeting. It was also discussed that the path needs attention. It needs to be maintained or replaced. Different options were discussed ie gravel, concrete, grass and resin. It was resolved to investigate removing the concrete and to seed with grass. Cllr Clark to look into obtaining quotes.

Topple testing was discussed in regards to the gravestones. Cllr Facer to investigate the current state of the gravestones at St Clements.

 

Cllr Rigsby left the meeting at 8.45pm.

 

  1. – The action plan was discussed and amended – please see updated action plan.

 

01812 Reports from Outside Bodies –None.

 

  1. – The clerk reported that she had received a letter from a resident about the use of tractor tyres around the village signs as planters. The letter was discussed and Cllr Dover will respond accordingly, thanking the resident and that the item has been part of the agenda and minutes over the past months.

 

The clerk reported that she had received a response regarding the dredging of the dykes and the potential removal of waste. She read out the email received from LMDB:

 

I understand you thinking the arisings from our weed cutting along the Mardyke Drain are unsightly. They do compost down in time but are not hazardous waste. The reason we are unable to cart the arisings away is because we do not have the resources. First of all it would take a lot of man power to provide the tractors and trailers at a very busy time. I would estimate that the Mardyke Drain would produce about 200 tonne of weed per cut, and we cut that drain twice per year. It costs the Board about £35 per tonne to take it to a green waste site for composting. I hope you can see why we cannot take the arisings away.

 

  1. –
    1. BT boxes – see updates on the action plan
    2. Clerk/RFO post –this was discussed in closed session.
    3. Garden boxes/planters – see updates on action plan
    4. Wind Farm Scoring Sheet – next agenda
    5. Snooker Club – Cllr Dover to contact Councillor Hopkinson to establish whether local legal firms have been approached for advice
    6. Village map – map has been circulated by Cllr Hatton. A copy to be placed in the BT box. Cllr Clark to investigate.
    7. Beacon Plaque – awaiting quotes
    8. Defibrillator/CPR training dates – discussed and noted coffee mornings at Marshlands, St Peters coffee morning, 18/9/2022 at the fashion show, 12/11/2022 at the quiz, on 21/10/2022 from 7pm and maybe bowls night.

 

  1. –
  • Speed Gun Training – Clerk has received some responses from the volunteers that were written to. Need to decide on the most appropriate day to arrange the training and contact LRSP. Need to order all of the equipment.
  • Updates on the quotes for the signage at Marshlands – have 2 quotes and will be added to next agenda.
  • The Clerk explained that she has not had an opportunity to look into obtaining a new bank mandate for the accounts

 

  1.  
  • Signatories/bank account
  • Speed Gun Training
  • Beacon plaque
  • Wind Farm Scoring Sheet
  • Snooker Club
  • Communication to the general public
  • Noticeboard
  • Lych Gate/St Clements
  • Councillor Training

 

The meeting closed at 9.28pm.

 

 

Next Parish Council Meeting Tuesday 6th September 2022 at 7.00pm

 

 

Chairman           …………………………..............                           Date      ………………………..

 

 

Clerk                    ……………………………………                          Date      ………………………..