2022 Parish Council Agendas

Statutory Procedures:

1. APOLOGIES and approval for absence.

2. NOTES of the Parish Council Meeting held on 7th June 2022 to be approved as minutes & any points to be noted.

3. NOTES of the Confidential Parish Council Meeting held on 7th June 2022 to be approved as minutes & any points to be noted

4. DECLARATIONS OF INTEREST – To receive any declarations from Councillors; Council to consider any written requests for dispensations & resolve whether to grant acceptance.

For Information:

5. DISTRICT/COUNTY COUNCILLOR REPORT – Cllr McNally to report if available.

Items for Discussion/Ratification:

6. COUNCILLOR VACANCIES - Council to consider any applications received by the Clerk for a request for co-option into the one vacancy.

7. GAYTON WIND FARM FUND – No applications received.

8. FINANCIAL MATTERS – 

1. Accounts to be paid/authorised:
   1. Clerk’s salary and expenses for June 2022 including HMRC payment for month 4 of 2022/2023.
2. Wolds Gardening Invoice INV-2364 dated 21st June 2022 for £40.00 (Excl VAT)
3. Wolds Gardening Invoice INV-2365 dated 5th July 2022 for £40.00 (Excl VAT)
4. Pre-authorisation for Wolds Gardening Invoice INV-2426 dated 19th July 2022 for £40.00 (Excl VAT)
5. Pre-authorisation for Wolds Gardening Invoice INV-2427 dated 2nd August 2022 for £40.00 (Excl VAT)
6. Louth Town Juniors Football Club Invoice 20210501 dated 1st May 2021 for £50.00 (No VAT) for the hire of Marshlands Community Hall for Parish Council Meetings for 2021/22
7. Louth Town Juniors Football Club Invoice 20220517 dated 17th May 2022 for £50.00 (No VAT) for the hire of Marshlands Community Hall for the Annual Parish Meeting on 17th May 2022
8. Monthly Councillors Report as at 30th June 2022
9. Bank Reconciliation and Receipts and Payments 30th June 2022 for approval

9. GAYTON WIND FARM FINANCIAL MATTERS –
   1. Accounts to be paid/authorised:
      • Wolds Gardening Invoice INV-2364 dated 21st June 2022 for £84.00 (Incl VAT)
      • Wolds Gardening Invoice INV-2365 dated 5th July 2022 for £84.00 (Incl VAT)
      • Pre-authorisation for Wolds Gardening Invoice INV-2426 dated 19th July 2022 for £84.00 (Incl VAT)
      • Pre-authorisation for Wolds Gardening Invoice INV-2427 dated 2nd August 2022 for £84.00 (Incl VAT)
      • Louth Town Juniors Football Club Invoice 2022060 dated June 2022 for £78.98 (No VAT) for materials for making the Queen’s Platinum Jubilee Beacon
   2. Bank Reconciliation and Receipts and Payments to 30th June 2022 for approval

10. BANK SIGNATORIES – Council to consider a further 2 Councillors to act as bank signatories to the Lloyds Bank Account.

11. VILLAGE MAP – Council to discuss obtaining a map of all houses within the village to aid emergency services support.

12. NEW COUNCILLOR TRAINING – Council to discuss booking of relevant courses for all new and existing Councillors.

13. BEACON PLAQUE – Council to discuss the procurement of a plaque to attach to the Queen’s Platinum Jubilee Beacon.

14. VERGE CUTTING – Council to discuss.

15. COMMUNCATION TO THE GENERAL PUBLIC – Council to discuss.

16. DEFIBRILLATOR/CPR TRAINING – Council to discuss.

17. ACTION PLAN – Council to review and discuss any ongoing actions.

18. REPORTS FROM OUTSIDE BODIES – Council to receive any reports.

19. CORRESPONDENCE – any correspondence received by the Clerk:
    • Email from a resident – to be discussed under Councillor Reports

20. COUNCILLORS REPORTS – Council to discuss any items to report:
    1. BT Boxes – any updates
    2. Clerk/RFO post
    3. Garden Boxes/Tyre Planters
    4. Wind Farm Scoring Sheet
    5. Snooker Club – update on identifying Trustees

21. PARISH CLERKS REPORT –
    1. Speed gun prices/training update
    2. Updates on quotes for the signage at Marshlands
    3. Bank Signatories update on mandate
    4. Clerk/RFO

22. ITEMS FOR THE NEXT AGENDA – Council to add any additional specific items to be discussed at the next meeting:

• Standing Orders
• Financial Regulations
• Code of Conduct
• Risk Assessments

Next Parish Council meeting will take place on Tuesday 2nd August 2022