2022 Parish Council Agendas

Statutory Procedures:

1. APOLOGIES and approval for absence.

2. NOTES of the Parish Council Meeting held on 4th October 2022 to be approved as minutes & any points to be noted.

3. DECLARATIONS OF INTEREST – To receive any declarations from Councillors; Council to consider any written requests for dispensations & resolve whether to grant acceptance.

For Information:

4. DISTRICT/COUNTY COUNCILLOR REPORT – Cllr McNally/Cllr Rickett to report if available.

Items for Discussion/Ratification:

5. COUNCILLOR VACANCIES - Council to consider any applications received by the Clerk for a request for co-option into the 4 vacancies.

6. GAYTON WIND FARM FUND – There are 6 applications:

1. Saltfleetby Community Association - £250 for Christmas Tree Lights and decorations
2. Saltfleetby Community Association - £250 for purchase of substantial Christmas Tree
3. Saltfleetby Community Association - £250 for Administration/printing/advertising costs
4. Saltfleetby Community Association - £250 for Quiz Night and Raffle
5. Saltfleetby Community Association - £250 for Christmas Bingo and Raffle
6. Saltfleetby Community Association - £250 towards mini bus for trip to Chatsworth House Christmas Market

7. PLANNING APPLICATION - Application reference N/145/02256/22 - FAIR VIEW, MAIN ROAD, SALTFLEETBY, LOUTH, LN11 7SS - Planning Permission - Extension and alterations to the existing dwelling to provide additional living accommodation and erection of an access gate and piers to the maximum height of 1.8 metres.. – Council to discuss.

8. DRAFT BUDGET 2023/24 – Council to consider proposed draft budget for 2023/24.

9. FINANCIAL MATTERS – 

1. Accounts to be paid/authorised:
   • Clerk’s salary and expenses for October and November 2022 including HMRC payment for month 9 of 2022/2023; expenses for Microsoft 365 £48.95; A4 paper £34.60; Ink £39.77; Wreath £23.98
2. Wolds Gardening invoice INV-2619 dated 12th October 2022 for £40.00 (Excl VAT)
3. Wolds Gardening Invoice INV-2620 dated 26th October 2022 for £40.00 (Excl VAT)
4. Wolds Gardening Invoice INV-2706 dated 8th November 2022 for £40.00 (Excl VAT)
5. Pre-authorisation for LCC Recruitment cost for advertising for Clerk/RFO post in January 2023 £49.00
6. Monthly Councillors Report as at 30th November 2022 for approval
7. Bank Reconciliation and Receipts and Payments 30th November 2022 for approval

10. GAYTON WIND FARM FINANCIAL MATTERS –
    1. Accounts to be paid/authorised:
       • Wolds Gardening Invoice INV-2619 dated 12th October 2022 for £84.00 (Incl VAT)
       • Wolds Gardening Invoice INV-2620 dated 26th October 2022 for £84.00 (Incl VAT)
       • Wolds Gardening Invoice INV-2706 dated 8th November 2022 for £84.00 (Incl VAT)
       • J Facer invoice dated 1st December 2022 for £100 for editing and delivery of the Saltfleetby Village Newsletter December 2022 edition
       • J Facer purchase of poppies for the village – to be displayed on lamp posts and village signes; £80 and £119.88, total £199.88
    2. Duncan & Toplis Accounts for Gayton Wind Farm Community Fund for year ended 31 March 2022 to be approved and signed by the Chairman
    3. Bank Reconciliation and Receipts and Payments to 30th November 2022 for approval

11. BANK SIGNATORIES – Council to discuss additional bank signatories and to complete the mandate

12. CLERK RECRUITMENT – Council to discuss recruitment of a new clerk (proposal to go into closed session)

13. COUNCILLOR TRAINING – Council to review Councillor training

14. GAYTON WIND FARM SCORING SHEET – Council to discuss new scoring sheet/criteria

15. GAYTON WIND FARM SUPPORT FOR SMALL GROUPS – Council to consider and discuss how the Wind Farm can financially assist small groups within the village

16. FOOTBRIDGE OPPOSITE ANGEL – Council to discuss re-installing the footbridge

17. COUNCILLOR EMAIL ADDRESSES – Council to discuss the setting up of Parish Council email addresses

18. REPORTS FROM OUTSIDE BODIES – Council to receive any reports

19. CORRESPONDENCE – any correspondence received by the Clerk

20. ACTION PLAN & COUNCILLORS REPORTS – Council to discuss any items to report on the action plan:
    1. BT box update to include shelving;map of village;signage on the box; All Saints box
    2. Garden Boxes/Tyre Planters - to be reviewed in February 2023
    3. Speed gun equipment update
    4. Defibrillator location – will be installed once electricity supply is sorted
    5. Snooker Club – update on identifying Trustees
    6. Noticeboards update
    7. Lych gate update
    8. St Clements path update
    9. Website update

21. PARISH CLERKS REPORT – any updates from the Clerk

22. ITEMS FOR THE NEXT AGENDA – Council to add any additional specific items to be discussed at the next meeting:

• Communications to the general public
• Railing trough location/installation

Next Parish Council meeting will take place on Tuesday 10th January 2022