Approved Minutes for 5th October 2021
Minutes of the Saltfleetby Parish Council Meeting held on Tuesday 5th October
at Marshlands Community Centre
Present: Cllr Dover LD Madam Chairman
Cllr Harrison SH
Cllr Lusby JL
Cllr J Morris JM
Cllr Rick Smith RAS
Cllr Robin Smith RS
Mrs C Owen - Clerk
Meeting commenced at 7.00pm
There were 4 members of the public present including Cllr McNally, County and District Councillor.
It was discussed that the new signage on Three Bridges Lane has been erected at the wrong end of the road at the junction of B1200 rather than Willow Bank end.
There was no update at this time regarding the state of the pavements along Main Road.
Statutory proceedings commenced at 7.10pm
01570 Apologies for absence – apologies from Cllr Paul Rickett and Cllr Clark.
01571 Minutes of the Parish Council Meeting held on 7th September 2021 had been circulated. It was resolved to accept the minutes, p JL, s JM. The minutes were duly signed by Madam Chairman.
01572 Minutes of the Confidential Parish Council Meeting held on 7th September 2021 had been circulated. It was resolved to accept the minutes, p JM, s JL. The minutes were duly signed by Madam Chairman.
01573 Declarations of Interest –None.
01574 District/County Councillor Reports – Cllr McNally stated that there was nothing new to report. He reported that he had received correspondence from a resident regarding the speed limit consultation outside the old school, on the B1200 Main Road from 30mph to 40mph. He reported that the criteria for maintaining the 30mph speed limit is currently not being met, hence the consultation.
The Saltfleetby Noticeboard Facebook page will be updated to reflect the petition that has been started and the editor will add some commentary.
It was discussed that there is a potential for the speed limit to be increased as well as decreased if there is a request for a review of the speed limit along the B1200.
Vibrations caused by large vehicles (agriculture and HGVs) were discussed. It was highlighted that vibrations were worse when the ground is dry.
Cllr McNally stated that he would send the policy review document to the Clerk for distribution to the Council for perusing.
Speed gun training was discussed and the Clerk was requested to contact the LRSP regarding the next steps to arrange equipment and training.
There was a discussion on the potential nuclear waste site at Theddlethorpe. The County Council have agreed to join the working group. There will be public engagement sessions and these will be advertised.
01575 Councillor Vacancies – There are currently 4 vacancies. There has been no new interest.
It was proposed that item 15 Newsletter was discussed next due to the editor needing to leave the meeting.
01576 Newsletter – the content, editing and delivery of the newsletter was discussed by the council and the new editor John Facer. It was requested to be minuted that a huge thank you be sent to David Hulme for his work on the newsletter and that the Council wish him all of the best in the future.
It was resolved that a new printing company be used (Rotaset); the newsletter would be in colour; there would be increased costs due to the colour version and dependent on the number of copies/pages; the invoice will be paid through the Gayton Wind Farm Fund, p SH, s JL. There were no objections.
It was agreed that the draft version would be available to the Parish Council and that the Council would contribute articles.
Madam Chairman thanked Mr Facer for the work that he is doing on the Saltfleetby Noticeboard Facebook page and with the village scarecrow event.
There will not be any company advertisements on the FB page at this time.
The BT Boxes were discussed, in terms of asking for suggestions from residents. John is to put this on the FB page. Current suggestions are locating them at Mr Chapmans farm, Marshlands Community Centre.
01576 Gayton Wind Farm Community Fund Applications – there were no applications on this occasion. It is noted that the Saltfleetby Community Association submitted 2 applications at the Parish Council Meeting on 7th September 2021 and both of these were approved. £250 for payment of the band that played at the scarecrow event and £250 for contribution to the refreshments, hire of the hall and prizes for the scarecrow event.
01577 New Risk Assessments – Council discussed and resolved to approve the Lone Working Policy and Display Screen Equipment checklist, p JM, s RAS.
01578 Draft Budget 2022/23– The Clerk presented the first draft of the Council’s budget for 2022/23. It was discussed and there are no changes to the draft at this time. This is to be revisited and added to the December agenda.
01579 Financial Matters –
- Accounts to be paid/authorised:
- Clerk’s salary and expenses for September 2021 including HMRC payment for month 7 of 2021/2022; ICO data protection fee to be preauthorised £40.00.
- Wold’s Gardening invoice INV-1665 for £110 dated 21st September
- Wold’s Gardening invoice INV-1866 for £110 dated 5th October 2021
- Wold’s Gardening invoice INV-1867 for £110 dated 19th October 2021
It was resolved to approve the above payments, p RAS, s JL.
- Monthly Councillors Report as at 30th September 2021
It was resolved to approved the above report, p RAS, s JL.
c. Bank Reconciliation and Receipts and Payments 30th September 2021 for approval.
It was resolved to approve the above report, p JL, s JM.
01580 Gayton Wind Farm Financial Matters –
a. Accounts to be paid/authorised:
- G Blenco cheque was written at the last meeting to ensure that the terms of the payment was adhered to. The works completed and invoiced for the refurbishment of the BT Boxes for £900 was approved for payment out of the Gayton Wind Farm Funds. It was discussed and resolved that a cheque be written for £400 from the Gayton Wind Farm account to the Parish Council main bank account due to a District Councillor Grant being received into the main account in November 2020. This cheque is to be written as soon as the cheque book is returned from Duncan & Toplis who are currently auditing the 2020/21 Gayton Wind Farm accounts, p RAS, s JL.
b. Bank reconciliation and Receipts and Payments for 30th September 2021.
It was resolved to approve the above report, p RAS, s JM.
- –this is to be added to the next agenda.
- – It was discussed and agreed that all Councillors are to provide any amendments to the current scoring sheet to Cllr Dover and Cllr Harrison, who will work on a new version that is more meaningful, removes any duplication and reviews the approval process.
- – It was discussed that a sign for the hall be placed on the verge. The details (wording and location of signage) would need to be discussed with Steve Clark to ensure that the football club would agree with any proposals. The suggested wording was ‘Marshlands Village Hall, Saltfleetby’. The Clerk was requested to contact sign makers for quotes of 2x 5’x3’ signs to bring to the next meeting.
- – It was discussed and resolved that there should be 2 cuts in November, depending on the weather and then cutting reviewed in the new year, p JL, s SH.
- – It was discussed and resolved that the Clerk be requested to order a £20 wreath from RBL.
- – The Clerk updated the Councillors with the situation on the batteries and pads that had been ordered back in April 2021. It is unlikely that they will be received before Christmas due to supplier issues.
Locations for defibs was discussed and Heaths, the snooker club and Mr Chapmans farm were all mentioned. It is noted that all sites would need to have access to an electricity supply.
It was discussed and resolved that a new defibrillator be purchased using Gayton Wind Farm Funds and placed at the Prussian Queen (providing that it fits the box), p JL, s JM. 1 abstention.
01587 Reports From Outside Bodies – there were no reports.
- –The Clerk reported several emails that had been received. One email was from a Saltfleet resident regarding the Council providing funding for a memorial bench. The Clerk was requested to direct the resident to the Saltfleet and Skidbrooke Parish Council.
The Clerk reported an email from a Saltfleetby resident regarding reducing the speed limit through the village from 40mph to 30mph. This topic had already been discussed at the beginning of the meeting with Cllr McNally present.
It was suggested that an Action Plan document be started to capture action points from meetings as there was concern that items were being raised and if requested for a future meeting, were being forgotten. Cllr Morris is to draft an action plan. This is to be on the next agenda for discussion.
- – It was reported that the acoustics in Marshlands hall were better when the drapes were hanging and that whether there may be a more permanent solution to this.
- – the Clerk requested the size of the raised beds required. It was agreed that Cllr Dover would measure the area (6’ x 6’ x 2’ was mentioned). This would be added to the next agenda.
The Clerk reported that she had not managed to contact the RBL to order the lamp post poppies and would do this as soon as she could.
BT boxes
Marshlands signage
Millennium Book
Garden Boxes
Gayton Wind Farm Fund – scoring sheet review
Action Plan for Parish Council
The meeting closed at 9.19pm.
Next Parish Council Meeting Tuesday 2th November 2021 at 7.00pm
Chairman ………………………….............. Date ………………………..
Clerk …………………………………… Date ………………………..