Approved Minutes for 2nd March 2021
Minutes of the Saltfleetby Parish Council Meeting held on Tuesday 2nd March 2021 at 7pm, via Zoom conference call (virtual meeting).
Present: Cllr Dover LD Madam Chairman
Cllr Harrison SH
Cllr Rick Smith RAS
Cllr Lusby JL
Cllr Facer SC
Cllr J Morris JM
Mrs C Owen - Clerk
Meeting commenced at 7.00pm
There was one member of the public present being Councillor McNally, County and District Councillor.
Statutory proceedings commenced at 7.00pm
01419 Apologies for absence – ongoing apology from Cllr Robin Smith. Cllr Rickett sent an apology due to work commitments.
01420 Minutes of the Parish Council Meeting held on 2nd February 2021 had been circulated. It was resolved to accept the minutes, p SH, s JL. The minutes will be collected and signed by the Madam Chairman within 2 days of the meeting and forwarded to the Clerk.
01421 Declarations of Interest –There were no declarations of interest for this meeting.
01422 District/County Councillor Reports –It was reported that the Covid Grants reopen on 4th March to 6th March for those small businesses that were not able to claim grants through the other covid financial support schemes. Cllr McNally to email the Clerk the link to be able to add to the Council’s website. There is also Digital Voucher Fund opens on 8th March. There will be further information on rural business grants later in March 2021. There is a virtual presentation from Lincolnshire County Council on 18th March on adoption and fostering in Lincolnshire.
It was reported that the recruitment for retained fire fighter is opening again.
The waste and recycling site in Louth is now open for all types of rubbish/recycling now, however, booking a slot is still required.
The recycling bins at the Prussian Queen were discussed. These may be able to be resited but they are unlikely to be replaced by larger bins. In 2021/22 it is planned for the introduction of purple bins for paper and card and that there may be the space for glass recycling to be introduced but this has not been confirmed.
It was discussed that the recycling bins at the Co-Op in North Somercotes have requested to be moved due to the attraction of rubbish being dumped next to the bins. Marshlands Community Centre maybe a possible new location but concern was raised regarding the possibility of broken glass finding its way into the gravel of the car park.
Cllr McNally will get clarify over the new bins. Cllr Clark to be approached regarding the resiting of the recycling bins from the Prussian Queen.
Cllr Dover passed on apologies from Cllr Rickett and passed on his comments to the Council. He has raised concerned about the numbers of visitors visiting the coast again especially as the covid rates are decreasing.
It was discussed that there could be more visible covid signage (social distancing, information notices on the current restrictions etc) and Cllr McNally was requested to bring this matter to the attention of the relevant team at his next meeting. It is noted that we cannot stop people from travelling however, more information can be provided to ensure that all visitors to the area are aware of the current restrictions around covid.
Cllr McNally left the meeting at 7.23pm.
01423 Councillor Vacancies – There are currently 3 vacancies. There has been no interest expressed to the Clerk.
01424 Gayton Wind Farm Community Fund Applications –no applications.
01425 Financial Matters –
a. Accounts to be paid/authorised:
- Clerk’s salary and expenses for February 2021 including HMRC payment for month 12 of 2020/2021.
It was resolved to approve the above, p JF, s RAS.
b. LALC Training Scheme was discussed. It was agreed to renew the scheme and to preauthorise the payment of £85 (excl. VAT) that will be sent in April 2021.
It was resolved to approve the above, p SH, s JF.
c. LALC/NALC Annual Subscription for 2021/22 inv 11071 for £165.76 was discussed and agreed.
It was resolved to approve the above, p SH, s JF.
d. Appointing an internal auditor for the accounts 2020/2021 was discussed and agreed to use Ms Cooper.
It was resolved to approve the above, p SH, s JM.
e. Monthly Councillors Report as at 28 February 2021 was discussed. The Clerk brought to the attention of the Council that Subscriptions would be over budget due to the Zoom subscription not being originally budgeted and that the Clerks salary costs were under budget due to a 13 months being budgeted for, however, March 2021 would appear under 2021/22 accounts due to the payment being a month in arrears. The council work with a payments and receipts accounting system and not an accruals.
It was resolved to approve the above, p RAS, s JL.
f. Bank Reconciliation and Receipts and Payments to 28 February 2021 was discussed. The Clerk brought to the attention of the Council, the ringfenced amount in the Lloyds bank account that had been paid in from the Nottingham Building Society due to the closure of the account.
It was resolved to approve the above, p RAS, s JF.
01426 EK Financial Matters –
a. Accounts to be paid/authorised: None for this month. The Clerk stated that 2 invoices had been received in regards to the March Village Newsletter and due to the payment terms of the invoices that these would require payment.
It was resolved to approve for the cheques to the issued and sent and the invoices to be added to the next agenda for formal approval, p JL, s JF.
b. Bank reconciliation and Receipts and Payments as at 28th February 2021.
It was resolved to approve the above, p RAS, s SH.
01427 Issues and Option Consultation –Madam Chairman requested that this item be moved to the end of the agenda for further discussion. However, it was discussed and suggested that each Councillor complete the online form individually. It is a very thorough form. The information will be used to inform future planning decisions and looks at where ELDC is now and where it needs to be. It was strongly recommended that all Councillors have a look at the form.
It was agreed that all Councillors will look through the online form and let Madam Chairman know if this needs to be added onto the April agenda for further discussion.
01428 Dates for APCM and APM – It was discussed and agreed that 11th May 2021 would be for the Annual Parish Council Meeting with the ordinary meeting straight afterwards and that 25th May 2021 would be provisionally the Annual Parish Meeting providing that face to face meetings can take place and that the government guidelines state that village hall/meetings can take place.
01429 Village Signs – It was agreed that this would be added to the April agenda as no further correspondence had been received from the supplier/manufacturer.
01430 Gayton Wind Farm Community Funds Meeting Dates –It was discussed and agreed that the dates for this year will be Monday 28th June and Monday 22nd November 2021. These will be advertised on the website.
01431 Gayton Wind Farm Community Funds Use of Funds – It was discussed that some uses of the funds could be an exercise park for adults as well as children to be located at the outgang (by the electricity substation along Main Road). It had been previously investigated and then withdrawn. The land agents may not be the same. There also may be other grants that may be accessible to support with the project. This is currently high profile during the current situation with well-being being on the Government agenda. It was reported that the substation needs access to through the field and needs to be able to get a lorry through. The landowners could do with tidying the area even if nothing is progressed.
It was put to a vote whether to investigate further without commitment, 3 in favour and 2 objected. It was resolved to investigate further as above. Cllr Harrison to find past information and pass onto the Clerk.
01432 Garden Boxes and St Clements maintenance – It was discussed and agreed for the Clerk to send out for re-quotes for the grounds maintenance work with the addition of cutting the grass around the old telephone box (opposite St Peters Church) and to cut the grass shorter at each cut to possibly reduce the frequency of cuts.
01433 Power Cuts – It was discussed that the village have been experiencing a high number of very short power cuts. The Clerk is to find any previous correspondence and Cllr Facer is to contact a previous Councillor that was monitoring the number and length of power cuts when in office. This item to be added to the April agenda for discussion.
01434 Reports From Outside Bodies – There were none.
01435 Correspondence – The Clerk reported that there has been an email from a resident requesting information regarding past highways issues. It was discussed and agreed for the Clerk to contact the resident stating that as the request is too broad, that it would be difficult to justify the time of the Clerk and that a more specific request should be submitted. Also, past minutes would be for view, once available on the new website and that the minutes of the LCC highways last meeting would be sent.
There was discussion around data protection issues concerning the newsletter article that had been submitted in the March edition.
It was discussed that the newsletter should be added to the April agenda.
01436 Councillor Reports – Discussed support in the village and that there were currently no issues to report.
It was reported that fly-tipping along Ings Lane had been reported in December 2020 and that the debris was still there. The Clerk was requested to write to the East Lindsey Drainage Board regarding the issue.
01437 Parish Clerks Report –Nothing to report in addition to what has been discussed during the meeting.
01438 Items for the Next Agenda
- Village Signs
- Garden Maintenance Contract
- Issues and Option Consultation (provisional)
- Village Newsletter
- Power Cuts
- Ings Lane – ELDB
- Pocket Park
The meeting closed at 8.51pm.
Next Parish Council Meeting Tuesday 6th April 2021 at 7.00pm
Chairman ………………………….............. Date ………………………..
Clerk …………………………………… Date ………………………..