2020 Parish Council Agendas

Agenda for 2nd June 2020

Statutory Procedures:

 

  1. APOLOGIES and approval for absence.

 

  1. NOTES of the Parish Council Meeting held on 5th May 2020 to be approved as minutes & any points to be noted.

 

  1. NOTES of the Confidential Parish Council Meeting held on 5th May 2020 to be approved as minutes & any points to be noted

 

  1. NOTES of the Annual Parish Council Meeting held on 5th May 2020 to be approved as minutes & any points to be noted.

 

  1. DECLARATIONS OF INTEREST – To receive any declarations from Councillors; Council to consider any written requests for dispensations & resolve whether to grant acceptance.

 

For Information:

 

  1. DISTRICT/COUNTY COUNCILLOR REPORT – Cllr McNally to report if available.

 

Items for Discussion/Ratification:

 

  1. COUNCILLOR VACANCIES - Council to consider any applications for requests for co-option into the one current vacancy available.

 

  1. GAYTON WIND FARM COMMUNITY FUND – Council to consider any applications for £250 and under. Proposal to go into closed session at the end of the Parish Council Meeting to discuss.

 

  1. LCC REFERENCE: PL/0052/20; DEVELOPMENT: FOR PRIOR APPROVAL FOR DEVELOPMENT ANCILLARY TO MINING OPERATIONS COMPRISING THE INSTALLATION OF PROCESSING FACILITIES, INCLUDING METERING REFRIGERATION UNIT MANIFOLD, GLYCOL DEHYDRADION UNIT, ACOUSTICALLY-HOUSED COMPRESSION AND GENERATION EQUIPMENT, PIPEWORK AND MANIFOLD AT THE SALFFLEETBY 'B' SITE.LOCATION: SALTFLEETBY 'B' SITE, HOWDALES, SOUTH COCKERINGTON, LOUTH; GRID REFERENCE: 542561    391327 – Council to discuss and comment.

 

  1. Personnel Committee with Responsibility for the Clerk – To elect three Councillors; Councillors to be nominated & seconded.

 

  1. RISK ASSESSMENTS – Council to discuss any amendments and consider approval.

 

  1. FINANCIAL MATTERS – 
    1. Accounts to be paid/authorised:
      • Clerk’s salary and expenses for May 2020 including HMRC payment for month 3 of 2020/2021.
      • Wolds Gardening Inv-0932 for £95 (excl VAT) for cut on 13th May 2020.
      • Wolds Gardening Inv-0933 for £95 (excl VAT) for cut on 27th May 2020.
      • Pre authorisation for 2 x cuts in June providing contractor fit for work; £95ea cut on invoices INV-1002 and INV-1003.
      • J Cooper invoice dated 10th May 2020 for £45 for internal audit of Accounts 2019/20.
      • Lincolnshire Fieldpaths Association Subscription for 2020/21 until 31st May 2021 of £5.00.
      •  

c.     Annual Governance and Accountability Return 2019/20 Part 2; Council to approve and the Chairman to sign the Certificate of Exemption (AGAR 2018/19 Part 2), Annual Governance Statement (Section 1) and Accounting Statements for financial year 2019/20

  1.  

e.     Bank Reconciliation and Receipts and Payments to 30th April 2020 for approval.

 

  1. EK FINANCIAL MATTERS –

a.     Council to consider Duncan & Toplis completing auditing of Gayton Wind Farm Accounts for FY 2019/20 at a cost of £250 plus VAT.

b.     Bank Reconciliation and Receipts and Payments to 30th April 2020 for approval.

 

  1. COUNCILLOR TRAINING – Council to discuss training available.
  2. FLAILING – Council to discuss flailing of the grass verges throughout the village.

 

  1. REPORTS FROM OUTSIDE BODIES – Council to receive any reports.

 

  1. CORRESPONDENCE – any correspondence received by the Clerk.

 

  1. COUNCILLORS REPORTS –
    • Update on community support for COVID-19.

 

  1. PARISH CLERKS REPORT-
    • Clerk to report on internal audit observations.

 

  1. ITEMS FOR THE NEXT AGENDA –
    • Code of Conduct
    • Standing Orders
    • Financial Regulations

 

Next Parish Council meeting will take place on Tuesday 7th July 2020