2019 Parish Council Agendas

Agenda for 7th May 2019

Statutory Procedures:

 

  1. APOLOGIES and approval for absence.

 

  1. NOTES of the Parish Council Meeting held on 2nd April 2019 to be approved as minutes & any points to be noted.

 

  1. DECLARATIONS OF INTEREST – To receive any declarations from Councillors; Council to consider any written requests for dispensations & resolve whether to grant acceptance.

 

For Information:

 

  1. DISTRICT/COUNTY COUNCILLOR REPORT – Cllr McNally to report

 

Items for Discussion/Ratification:

 

  1. COUNCILLOR VACANCIES - Council to consider any applications for requests for co-option into the three vacancies available.

 

  1. EK WIND FARM FUND – Council to consider any applications for £250 and under. Proposal to go into closed session at the end of the Parish Council Meeting to discuss.

 

  1. FINANCIAL MATTERS – 
    1. Accounts to be paid/authorised:
      • Clerk’s salary and expenses for April 2019 including HMRC payment; New NJC rates/scalepoints applied from 1st April 2019
      • J Cooper invoice dated 19th April 2019 for £45 for internal audit of Accounts 2018/19

        - Wold’s Gardening invoice INV-0083 and INV-0122 both for £114.00ea (incl. VAT) for Garden Box and St Clement’s Churchyard maintenance

- Hire of Marshlands Community Centre for the Annual Parish Meeting on 20th May 2019 invoice number 20192305 for £60.00; Hire of Marshlands Community Centre for 12 parish council meetings plus refreshments invoice number 20190705 for £50.00

- Council to preauthorize insurance through Came & Company for £330 due on 31st May 2019

b.     Council to consider the preauthorization for expenditure for the maintenance of the Parish Council noticeboard to be re-located, to a maximum of £120.00, to cover the cost of new posts, nuts, bolts etc.

c.     Annual Governance and Accountability Return 2018/19 Part 2; Council to approve and the Chairman to sign the Certificate of Exemption (AGAR 2018/19 Part 2), Annual Governance Statement (Section 1) and Accounting Statements for financial year 2018/19

d.     Monthly Councillors Report for March 2019.

e.     Bank Reconciliation and Receipts and Payments to 29th March 2019 for approval.

 

  1. EK FINANCIAL MATTERS –

a.     Council to consider Duncan & Toplis completing auditing of EK Accounts for FY 2018/19 at revised cost of £250 plus VAT.

b.     Bank Reconciliation and Receipts and Payments to 1st April 2019 for approval

 

  1. NEW VILLAGE SIGNS – Council to discuss and agree the location of the new village signs referring to the parish/village boundaries

 

  1. REPORTS FROM OUTSIDE BODIES – Council to receive any reports

 

  1. CORRESPONDENCE – any correspondence received by the Clerk

 

  1. COUNCILLORS REPORTS –
    • update on BT Telephone box 1 maintenance 
    • update on the maintenance of the Parish notice board from the old shop
    • update on the lych-gate
    • report on EK Wind Farm investment enquiry
    • Marshlands Community Centre lease
    • Report from Highways Walkabout
    • update Flailing of verges during 2019/20

 

  1. PARISH CLERKS REPORT –
    • update on the removal of the Royal Mail Post Box from the old shop site
    • update on Sea View Farm and listed building status
    • update on sale of digital speed signs
    • update on Nottingham Building Society

 

  1. ITEMS FOR THE NEXT AGENDA

 

 

Next Parish Council meeting is scheduled to take place on Tuesday 4th June 2019