2019 Parish Council Agendas

Agenda for 1st October 2019

Statutory Procedures:

 

  1. APOLOGIES and approval for absence.

 

  1. NOTES of the Parish Council Meeting held on 3rd September 2019 to be approved as minutes & any points to be noted.

 

  1. NOTES of the Confidential Parish Council Meeting held on 3rd September 2019 Part 1 to be approved as minutes & any points to be noted.

 

  1. NOTES of the Confidential Parish Council Meeting held on 3rd September 2019 Part 2 to be approved as minutes & any points to be noted.

 

  1. DECLARATIONS OF INTEREST – To receive any declarations from Councillors; Council to consider any written requests for dispensations & resolve whether to grant acceptance.

 

For Information:

 

  1. DISTRICT/COUNTY COUNCILLOR REPORT – Cllr McNally to report

 

Items for Discussion/Ratification:

 

  1. SALTFLEETBY VILLAGE NEWSLETTER – Discussion around using the newsletter for commercial advertising and potential charging policy.

 

  1. COUNCILLOR VACANCIES - Council to consider any applications for requests for co-option into the one current vacancy available.

 

  1. Consultation - Felling Licence Application - Saltfleetby NNR, Louth – Council to discuss the proposals received for any comments.

 

  1. EK WIND FARM FUND – Council to consider any applications for £250 and under. Proposal to go into closed session at the end of the Parish Council Meeting to discuss. Council to consider what happens to excess funds (when an applicant does not use the full grant issued for a particular project).

 

  1. DRAFT BUDGET FOR 2020/21 – Clerk to present first draft of budget.

 

  1. RISK ASSESSMENT FOR VILLAGE SIGNS INSTALLATION – Council to approve risk assessment for the installation of the new village signs.

 

  1. FINANCIAL MATTERS – 
    1. Accounts to be paid/authorised:
      • Clerk’s salary and expenses for September 2019 including HMRC payment for month 7.

        -  M Broadbent handwritten invoice for £517.55 to be discussed after consideration of response received. Proposal to go into closed session.

b.     Pre-authorisation of cost to hire machinery to install new village signs.

c.     Monthly Councillors Report for August 2019.

d.     Bank Reconciliation and Receipts and Payments to 31st August 2019 for approval.

 

  1. EK FINANCIAL MATTERS –

a.     Accounts to be paid/authorized:

        - Duncan & Toplis invoice D2006-002 dated 6th September 2019 for £250 (excl VAT),   to be approved for   payment.

        -  The Warple Press invoice 4541 dated 21st August 2019 for £93.                                 -  Mr Hulme invoice for editing and delivery of the Newsletter £100.

b.     Accounts for 2018/19 to be approved and signed by Madam Chairman.

c.      Bank Reconciliation and Receipts and Payments to 1st August 2019 for approval.

 

  1. SPEED GUNS – Council to discuss any correspondence received regarding the attainment of speed guns.

 

  1. REPORTS FROM OUTSIDE BODIES – Council to receive any reports

 

  1. CORRESPONDENCE – any correspondence received by the Clerk

 

  1. COUNCILLORS REPORTS –
    • update on BT Telephone box 1 maintenance
    • update on the relocation of the Royal Mail Post Box at the east of the village
    • Update on bank accounts – investment for EK monies

 

  1. PARISH CLERKS REPORT –
    • update on sale of digital speed signs
    • update on Marshlands registration of a community asset
    • update on BayWA meeting to discuss Terms of Reference

 

  1. ITEMS FOR THE NEXT AGENDA

 

 

Next Parish Council meeting is scheduled to take place on Tuesday 5th November 2019