Parish Council Minutes September 2019
Minutes of the Saltfleetby Parish Council Meeting held on Tuesday 3rd September 2019,
which was held at the Marshland Community Centre
Present: Cllr Dover LD Madam Chairman
Cllr Harrison SH
Cllr Robin Smith RS
Cllr Rick Smith RAS
Cllr Dykes SD
Cllr D Lowcock DL
Cllr B Stapleton BS
Cllr J Facer JF
Cllr J Lusby JL
Mrs C Owen - Clerk
Meeting commenced at 7.02pm.
There were 5 members of the public present.
Item 6 – Saltfleetby Village Newsletter – Madam Chairman welcomed Mr Hulme who had been invited to attend the meeting. The Council thanked Mr Hulme for his time and effort in editing and delivering the newsletter. Commercial advertising by local businesses (not just in Saltfleetby but to include surrounding villages) was discussed with Mr Hulme.
Mr Hulme stated that the newsletter would potentially become more time consuming. There were questions raised around the administration for charging for the advertising.
Statutory proceedings commenced at 7.11pm
01090 Apologies for absence – None. SC was not present at the meeting.
01091 Minutes of the Parish Council Meeting held on 6th August 2019 had been circulated. It was resolved to accept the minutes, p SH, s RAS. The minutes were duly signed by the Madam Chairman.
01092 Minutes of the Confidential Parish Council Meeting held on 6th August 2019 had been circulated. It was resolved to accept the minutes, p SH, s SD. The minutes were duly signed by the Madam Chairman.
01093 Minutes of the Confidential Parish Council Meeting (Marshlands Community Centre Option Appraisal) held on 2nd July 2019 had been circulated. It was resolved to accept the minutes, p JF, s RAS. The minutes were duly signed by the Madam Chairman.
01094 Declarations of Interest – SH and JF declared an interest in item 8 on the agenda. Both Councillors left the room at 7.14pm for Item 8 to be discussed earlier than planned.
Ms Slater provided some history/context around her acquirement of the property and future plans to include the site as a main community hub for the village. Services to include a café/coffee shop and potentially a new post-box.
01095 District/County Councillor Reports – Cllr McNally reported that a peer review had been completed for East Lindsey (where another Council come in to talk to Stakeholders, Councillors and report strengths and areas for improvement for the Council).
He reported on the Corporate Strategy for East Lindsey – plans and objectives for the next 4 years – what the Council want to do and how they plan to achieve the objectives. Hopefully these are more realistic.
At County level, he reported that the Blue Badge Scheme now incorporates hidden disabilities.
He reported that Foster Carers in Grantham had been on the ‘Love your Garden’ TV show where they had a garden make-over – they had been nominated to have this as they have cared for 150 children during their time as Foster Carers, an amazing contribution to this vital service!
Cllr McNally reported on a recycling scheme in Boston, South Holland and South Kesteven where residents are given a separate box just for paper and cardboard and clearer guidance on items/materials that can be recycled.
He reported that Three Bridges Lane carriageway restructure works are planned for January 2020 (6th to 24th).
There had been a serious accident at the B1200 and North End Lane/Three Bridges junction – this was discussed. Councillors reported that the white lines and signage are an issue. Cllr McNally stated there would be an accident investigation and this should be raised in the report.
The Clerk was requested to ask Lincolnshire Road Safety Partnership if this accident is being investigated, to report the signage and request that the outcome of the investigation to be notified to the Council.
Also discussed and Cllr McNally to look into: Coned area to the East of B1200 to be completed next year; drainage; crater on North End Lane to be followed up.
01096 Saltfleetby Village Newsletter - In addition to the public discussion it was agreed to see if there is any interest for the December edition (commercial advertisements). JF to email other local village newsletter editors to investigate charges/costs. To be added to the next agenda to discuss.
01097 Councillor Vacancies – No requests received for the co-option into the 1 remaining vacancy on the Council.
01098 PLANNING APPLICATION - N/145/01328/19 - FORMER SALTFLEETBY CHURCH OF ENGLAND PRIMARY SCHOOL, MAIN ROAD, SALTFLEETBY, LOUTH, LN11 7SN - Planning Permission - Change of use of former school to provide a dwelling, a cafe and a community hub to include a terrace seating area.
SH & JF left the room for the Council to make a decision on the above planning permission application.
It was resolved to support the application, p JL s SD.
01099 EK Wind Farm Applications – no applications received this month.
01100 Financial Matters –
a. Accounts to be paid/authorised
- Clerk’s salary and expenses for August 2019 including HMRC payment for month 6.
- HMRC cheque for month 4 to be re-issued due to ‘lost’ cheque 000887 for £62.80.
- Wold’s Gardening invoice INV-0509 for £95; INV-0510 for £95 for maintenance (excl. VAT) all for Garden Boxes and St Clement’s Churchyard maintenance for the whole of the month of September (cheques to be pre-authorised and written and sent at the end of the month).
It was resolved to approve the above, p SD, s RAS.
- M Broadbent handwritten invoice for £517.55 is to be discussed in closed session, p SH, s JF.
- McAfee renewal pre-authorisation for purchase of subscription due October by the Clerk, It was resolved to approve, p JL, s RAS
-
Remembrance Day wreath pre-authorisation for order and purchase of wreath by the Clerk. It was resolved to approve Wreath (F) cost of £20, p BS, s RAS.
d. ICO subscription pre-authorisation for payment due in October by the Clerk. It was resolved to approve, p RAS, s DL.
- Monthly Councillors Report for July 2019. It was resolved to approve, p DL, s RAS
f. Bank Reconciliation and Receipts and Payments to 31st July 2019 for approval.
01101 EK Financial Matters –
a. Accounts to be paid/authorised – None for August 2019.
b. Bank Reconciliation and Receipts & Payments Report to 31st July 2019 were presented to the Council.
It was resolved to approve the above, p SD, s RAS.
01102 Speeding – It was discussed that there are residents that are willing to volunteer to use speed guns in the village. The Clerk to contact LRSP to organize a visit and find out how to proceed.
01103 SEA VIEW FARMSTEAD – Invite to comment on consultation report – Council discussed the report and resolved to make no additional comments, however, wanted the Clerk to respond that the Council are impressed by the detail of the report.
01104 Reports from Outside Bodies – It was requested that the Clerk keeps an eye on the 4 year East Lindsey Plan.
01105 Correspondence – None.
01106 Councillor Reports – It was reported that no further update on the BT Phone Box due to Councillor commitments. There has been a little work and will persevere.
It was reported that advertising was being put on the Parish Council noticeboards and it was clarified that these boards are purely for Parish Council information only and any other materials are to be removed as soon as possible.
Marshland Community Centre option appraisal document had been discussed in closed session at the beginning of this meeting.
It was reported that the village signs will be ready by the end of the week. Now need to order posts and hire CAT machinery – these to be added to the next agenda. BS is to get some prices for the hire in advance of the meeting.
It was reported that the Royal Mail Post Box is still in progress and that it is hoped that the box will be re-sited in between the new Parish Council noticeboards at Marshlands Community Centre.
It was requested that it would be good to get pictures of the artwork into the Village Newsletter.
It was highlighted that there will be a requirement for a risk assessment for the village sign contracting work. The Clerk is to look into the insurance and risk assessment.
01107 Parish Clerks Report –The Clerk reported that one DF11 speed sign has now been sold and the cheque received. There is another Parish Council potentially interested in the other one and the Clerk will keep the Council informed of any further updates.
The Clerk reported that the current Grounds Maintenance/Gardening Contractor has reached the number of cuts as per the contract. It was resolved to approve a further 4 cuts (in line with the contractors advice) for the rest of the financial year to March 2020, p JF, s SD.
01108 Items for the Next Agenda:
- Newsletter – Commercial Advertising
- Speed Guns (LRSP)
- Pre authorization of the hire of equipment for village signs
- Risk Assessment and Insurance for village signs
- Councillor’s Reports on BT box; Royal Mail post box
- Initial Draft Budget for 2020/21
The meeting closed at 8.39pm.
Next Parish Council Meeting Tuesday 1st October 2019 at 7.00pm
Chairman ………………………….............. Date ………………………..
Clerk …………………………………… Date ………………………..