2019 Parish Council Minutes

Parish Council Minutes November 2019

Minutes of the Saltfleetby Parish Council Meeting held on Tuesday 5th November 2019,

which was held at the Marshland Community Centre

 

Present:                          Cllr Dover                  LD                    Madam Chairman

                                             Cllr Dykes                    SD                   

                                             Cllr B Stapleton         BS

                                             Cllr J Facer                   JF

                                             Cllr J Lusby                  JL

                                             Cllr Robin Smith       RS

                                             Cllr Rick Smith          RAS                                                                             

                                             Cllr Lowcock              DL

                                             Mrs C Owen - Clerk

 

Meeting commenced at 7.00pm.

There was one member of the public present and District Cllr McNally.

 

Statutory proceedings commenced at 7.00pm

 

01128   Apologies for absence – Cllr Clark sent his apologies and Cllr Harrison sent her apologies that she may be late attending the meeting. All apologies were accepted.

                 

01129   Minutes of the Parish Council Meeting held on 1st October 2019 had been circulated. It was resolved to accept the minutes, p SD, s JF. The minutes were duly signed by the Madam Chairman.

 

01130   Minutes of the Confidential Parish Council Meeting held on 1st October 2019 had been circulated. It was resolved to accept the minutes, p JL, s JF. The minutes were duly signed by the Madam Chairman.

 

01131  Declarations of Interest – RAS declared an interest for item 7 on the agenda. This item will be discussed in closed session at the end of the meeting.

 

01132   District/County Councillor Reports – Cllr McNally reported that he had sent the Clerk an email with information to forward onto the Councillors.  He reported that ELDC had approved the move to Horncastle and that there was also to be a college. They would move by 2021. He reported on the best value of moving to Horncastle. Concerns were raised by Councillors regarding the impact on local businesses and the business park in Manby.

 

He reported that the planned highways works on Three Bridges Lane had been cancelled and that he was in the process of investigating further as this news had only just been received.

 

The Clerk was requested to write to Victoria Atkins MP re: The roadworks issue on Three Bridges. The Clerk is to draft a letter and send to LD.

 

It was discussed that any potholes need to be resubmitted to the ‘Fix My Street’ app/website.

 

01133   Councillor Vacancies – No requests received for the co-option into the 1 remaining vacancy on the Council.

 

01134   EK Wind Farm Applications – The Fund Administrator is in receipt of two applications and there was a proposal to go into closed session at the end of this meeting to discuss the applications, p SD, s JL.

 

01135   PLANNING APPLICATIONS – N/145/01734/19 LYNCOT, WILLOW BANK, SALTFLEETBY, LOUTH, LINCOLNSHIRE, LN11 7TZ - Planning Permission - Extension to existing dwelling. Council discussed and it was resolved to support the application, p JL, s RAS.                                                                                                                                                         

 

01136   Draft Budget for 2020/21 – The Clerk presented the second draft budget for 20/21 with the Precept remaining at the same level. Information on the Precept has been received but the detail will be released in December 2019. There was discussion around the draft budget namely the stationery, flailing, jubilee boxes, St Clements Churchyard maintenance (statutory duty) headings. The Clerk had reduced £380 and is to reassign this amount. This will be reviewed again at the next meeting in December.

 

01137   Grants for open space and ‘pocket parks’ – This was requested to be added to the agenda by SH and will cover when she arrives at the meeting.

 

01138   Gardening Contract Services – It was resolved to budget for 16 cuts for 2020/21 and review if necessary, p DL, s JL.

 

01139   Financial Matters –

                  a. Accounts to be paid/authorised

                              - Clerk’s salary and expenses for October 2019 including HMRC payment for                       month 8. Expenses include; Donation to RBL for Remembrance Day Wreath              £20; ICO subscription £40; Amazon order for McAfee Total Protection £9.99;                Car-parking for Lloyds bank visit £1; Online purchase of coach screws and                                                                washers (delivered to Cllr Stapleton) of £15.34.

  • Foxhall Plant Hire Ltd for hire of CAT detector invoice 20425 - £21.22.

                              It was resolved to approve the above payments, p RAS, s DL.

b.        Monthly Councillors Report for October 2019. It was resolved to approve, p RAS, s DL.

  1. Bank Reconciliation (30th September 2019) and Receipts and Payments balance to 31st October 2019 for approval. It was resolved to approve, p RAS, s SD

 

01140   EK Financial Matters –

a.         Accounts to be paid/authorized – none for this month.

  1. Bank Reconciliation and Receipts & Payments Report to 1st October 2019 were                presented to the Council

It was resolved to approve the above, p JL, s DL.

 

01141   Reports from Outside Bodies – None

 

01142   Correspondence – Discussion in closed session regarding outstanding invoice.

 

 

01143   Councillor Reports

  • No further update on the Royal Mail Post Box

Cllr Harrison entered the meeting at 7.45pm

  • It was reported that the speed guns are used to raise awareness  and to educate, not for enforcement. Volunteers are under PC insurance and a coordinator would be required. Can have a tripod speed gun or a hand held. Signs would be required to warn motorists that speed checks are in progress. All volunteers are required to wear hi-vis vests. Click counters are used to monitor the number of vehicles. Speed guns on a tripod are pre-calibrated but the hand held ones would need calibrating annually. Locations of the checks would need to be pre-approved by the local police and LRSP. Training is provided. Risk Assessments are provided for confrontation and letters are issued. All volunteers must have mobile phones. Minimum of 3 volunteers present at a time. The upper limit is 60mph so are only effective for 30/40/50mph zones. Data needs to be submitted within 48hrs. Anyone reported over 6mph over the speed limit will be issued with a letter from LRSP. Second letter will be stronger. Police visit for 3 or more occurrences. The Clerk is to contact the current list of volunteers to explain the above and if still interested arrange a meeting, p BS, s JL.
  • It was reported that when looking at the Charity Commission website that the investment of funds from the Gayton Wind Farm has criteria that would need to be met:

a. need to decide on the level of risk

b. ethical funding – can only invest in certain things due to the fund

c. what are the objectives of the investment

d. it is strongly advised to seek financial advice

e. access (how quick would access be needed to the funds)

It was reported that investments could be spread to lower the risk. Some could incur capital gains tax. Put on the next agenda, p DL, s RAS.

  • It was reported that the Clerk would need to have a professional qualification to be able to carry out the ‘General Power of Competence’.
  • It was requested that a formal letter of thanks be written to Barry Clark who went and picked up the new village signs.

 

Cllr Clark entered the meeting at 8.15pm.

 

  • It was resolved to site the new village signs at: Theddlethorpe/Rimac  (before the corner where the verge is wide enough); Saltfleet (where the current sign is as this is the only safe location due to cabling and verge width); West side of the village, Manby side of double bends – to look at the cabling again otherwise between the double bends where current sign is located; Swallowgate; North End Lane; Three Bridges Lane all ok with locations. Mr Chapman will be supplying and using the machinery so under his own insurance. Councillors to find out the charges for this and report to the next meeting.
  • It was reported that Cllr Dykes will be presenting the Wreath at St Peters Church on Sunday 10th November for the remembrance service.

 

Item 01137 was discussed at this point in the meeting as Cllr Harrison is now in attendance. It was discussed about the area between the lane and the ‘Outgang’ and Cllr Harrison is to look into more information and report back.

 

01144   Parish Clerks Report –The Clerk reported that she is still in consultation with another Parish Council that is interested in the other digital DF11 sign. Just need to make arrangements for the delivery and payment. It was reported that the Marshlands registration as a community asset is still in progress. It was also reported that contact had been made with BayWA, a reponse had been received and was still in progress.

 

01145   Items for the Next Agenda:

  • Update on Speed Guns (LRSP)
  • Precept and Version 3 of Draft Budget for 2020/21
  • Investment for Gayton (EK) Wind Farm Fund
  • Diary dates for APCM and APM

 

The meeting closed at 8.52pm.

 

Next Parish Council Meeting Tuesday 3rd December  2019 at 7.00pm

 

Chairman         …………………………..............                        Date     ………………………..

 

Clerk                   ……………………………………                       Date     ………………………..