Parish Council Minutes July 2019
Minutes of the Saltfleetby Parish Council Meeting held on Tuesday 2nd July 2019,
which was held at the Marshland Community Centre
Present: Cllr Dover LD Madam Chairman
Cllr Harrison SD
Cllr Robin Smith RS
Cllr Rick Smith RAS
Cllr Dykes SD
Cllr D Lowcock DL
Cllr B Stapleton BS
Cllr S Clark SC
Cllr J Facer JF
Cllr J Lusby JL
Mrs C Owen - Clerk
Meeting commenced at 7pm.
There was one member of the public present. There were no questions raised from the public gallery.
Statutory proceedings commenced at 7.01pm
01050 Apologies for absence – None.
01051 Minutes of the Parish Council Meeting held on 4th June 2019 had been circulated. There was one amendment to page 217, item no. 1041 to change “galvanised steel” to “mild”. It was resolved to accept the minutes after the amendment, p SD, s SH. The minutes were duly signed by the Acting Chairman for that meeting (SH).
01052 Declarations of Interest – None
01053 District/County Councillor Reports – Cllr McNally referenced the ELDC Newsletter that he had emailed to the Clerk. He reported on Community Led Housing. It was discussed that this is a very long and complicated process where there would need to be evidence of need. This may not be required for the village of Saltfleetby.
01054 Councillor Vacancies – 1 request for co-option onto the Parish Council for one of the two current vacancies. There was a proposal to go into closed session at 7.20pm, p SD, s SC, to discuss the applications received.
The meeting reconvened at 7.25pm and Madam Chairman welcomed Cllr John Lusby to the Council. The new Councillor joined the table.
01055 Code of Conduct – Council resolved to accept the Code of Conduct, p RS, s JF.
01056 Standing Orders - Council resolved to accept the Standing Orders, p RAS, s JF.
01057 Financial Regulations - Council requested that the Clerk contact LALC to ask advice on the proposed wording for paragraph 6.4 and resolved to defer this item to the next meeting on 6th August, p RAS, s JF.
01058 Risk Assessments - Council resolved to accept the risk assessments, p SH, s SD.
01059 EK Wind Farm Applications – Council resolved to go into closed session at the end of this meeting to discuss the 2 applications, p BS, s JF.
01060 Financial Matters –
a. Accounts to be paid/authorised
- Clerk’s salary and expenses for June 2019 including HMRC payment.
- Signboard Systems Ltd invoice 3867 for £20 excl VAT for lettering on the noticeboard.
- Wold’s Gardening invoice INV-0234 for £190 for June maintenance; INV-0291 for £95 for maintenance both for July maintenance. Both excl VAT.
- MA Chapman invoice 1562 for flailing for £675 excl VAT
It was resolved to approve the above, p RAS, s SC.
b. Monthly Councillor's Report – For the May 2019 was presented by the Clerk to the Council.
It was resolved to approve the above, p RAS, s SC.
c. Bank Reconciliation and Receipts & Payments Report to 30th June 2019 – was presented by the Clerk to the Council.
It was resolved to approve the above, p RAS, s SD.
01061 EK Financial Matters –
a. Accounts to be paid/authorised
- EK Fund Administrators Salary for June 2019.
- The Warple Press printing costs for June 2019 newsletter, invoice 4381 for £90.
- Mr D Hulme for editing and delivery of the Saltfleetby Village newsletter for June 2019 for £100.
It was resolved to approve the above, p RAS , s SC.
b. Bank Reconciliation and Receipts & Payments Report to 1st June 2019 were presented to the Council.
It was resolved to approve the above, p RAS, s DL.
It was reported that the Wind Farm Community Fund responsibilities have been taken on by BayWa and the Council are waiting for confirmation of future contact details. It has been reported by a member of the public that the funding terms and conditions will continue but this needs to be confirmed by BayWa.
01062 Marshland Community Centre – It was resolved that Council will discuss this item in closed session at the end of the meeting, p SD, s RAS.
01063 Environment Agency – a) Flooding - Council discussed that there was no one around from the Environment Agency when there was a risk of flooding during the recent heavy rain. The levels of water on the Eau were very high and were at the top of the banks. It was discussed that the EA may be invited to a meeting in the future to respond to questions when the ‘dust has settled’ from the issues at Wainfleet. It was discussed that there may be reduced flow due to the reeds not being cleared.
February/March 2020 EA to be invited. It was agreed that an item be put on the agenda for September 2019, to discuss the setting up of a working party to start looking at an emergency plan for the village.
b) New Septic Tank Laws from 2020 – Discussed the new laws and it only affects a few households to the east of the village.
01064 Planning Consultations – It was resolved that the Council would still like to be involved in the notifications of all planning applications in the village, p SD, s RAS.
01065 Reports from Outside Bodies – None
01066 Correspondence – The Clerk is to forward the LALC newsletter to new Councillors to look at for details of training courses.
01067 Councillor Reports – It was reported that work will be starting imminently with the renovations of the BT Phone Box.
It was reported that the parish notice board is ready for re-erecting and that it is dependent on whether the Post Box is reinstated as to where to site the board. Royal Mail contact is to be followed up. In the meantime, board to be located at Marshlands.
It was resolved to pre-authorise the costs of 4no. wooden posts to a value of up to £100, p RAS, s SD.
It was reported that the Lych-gate had been completed in terms of the maintenance and the decorator was now commencing work.
Cllr McNally arrived at 8.20pm.
It was discussed that the defibrillator at the Prussian Queen may need to be relocated due to the Public house being up ‘For Let’ again. This is to be added to next agenda.
The Clerk was requested to report the wooden railings on Ings Lane (North End Lane end of the road).
The Clerk was requested to send a letter to the designer of the village signs drawings (member of the art club) to thank him for his work.
It was reported that we are still waiting for the final design drawings to be able to make final decisions. It was delegated to Cllr Stapleton and Clark to approve the drawings. They will send an email around to all Councillors.
Cllr McNally reported that the holes are being filled in the banks of the Great Eau by Thacker bank? Resilience Co-ordinator is attending Parish Council Meeting at Theddlethorpe on 25th July.
Cllr McNally suggested contacting LMDB first and then possibly EA for feedback on recent flooding.
There was discussion on work starting on Three Bridges Lane. There were questions around why the road around the Kenwick Bottom roundabout was carried out. Cllr McNally to investigate why this resurfacing work was completed at Kenwick and will report back at the next meeting.
It was discussed that a house to the east of the village has had cones outside the verge for many years and that this had been reported to LCC Highways. Response has been received that this work has not been planned for at least another year.
It was reported that there had been a siting of a work contractor with a measuring stick along the B1200.
Cllr McNally also reported that the man-hole cover by Osier Holt has been given priority as well as the footpath and Three Bridges Lane.
01068 Parish Clerks Report – There is no further update from Royal Mail regarding the removing of the Post Box by the old shop.
The Clerk reported that the application for the listing of Sea View Farm is currently being reviewed and that an email had been received from Historic England to confirm.
The Clerk has now received the software for the DF11 speed signs and will contact the Parish Council interested in the purchase of one digital speed sign and software.
Speeding reduction scheme and stickers to be added to next agenda.
01069 Items for the Next Agenda:
- Progress on Listed status on Sea View Farmhouse
- Councillor’s Reports on BT box; Noticeboards; Marshlands
- Royal Mail post box
- Financial Regulations
- Speed signs – update on sale
The meeting closed at 9pm.
Next Parish Council Meeting Tuesday 6th August 2019 at 7.00pm
Chairman ………………………….............. Date ………………………..
Clerk …………………………………… Date ………………………..