Parish Council Minutes April 2019
Minutes of the Saltfleetby Parish Council Meeting held on Tuesday 2nd April 2019,
which started at 7pm at the Marshland Community Centre
Present: Cllr Rick Smith RAS Acting Chairman
Cllr Stapleton BS
Cllr Dykes SD
Cllr D Lowcock DL
Cllr Robin Smith RS
Cllr S Smith SC
Mrs C Owen - Clerk
Meeting commenced at 7.02pm.
There was one member of the public present.
The Parish Council invited the member of the public to speak in regards to the planning application item 7b on the agenda.
Sturdy’s Farm has been classed as a disused farm and the current owners would like to make use of the land. They would like to invite more families to visit the village. The aim is to start a small campsite for touring caravans, and the fishing lake, is the start of the project. There will be use for the topsoil from the lake to be used for landscaping which will cover the front view. The owners wanted to make known the plans for the farm and are looking for support.
It was reported that Conoco Phillips will be dismantling the Theddlethorpe power station and that there will be ‘thousands’ of lorries moving debris and equipment. The Clerk was requested to write to them to request that a representative attends a meeting over the next few months to discuss the Company’s proposals on this. The Clerk will contact Cllr Harrison for a contact.
Statutory proceedings commenced at 7.10pm
00995 Apologies for absence – Cllr Dover, Cllr Harrison and Cllr McNally. Due to both Madam Chairman and the Vice Chair being absent it was resolved for Cllr Rick Smith to chair the meeting as Acting Chairman, p SD, s DL.
00996 Minutes of the Parish Council Meeting held on 5th March 2019 had been circulated. It was resolved to accept the minutes, p SD, s BS. The minutes were duly signed by the Acting Chairman.
00997 Minutes of the Confidential Parish Council Meeting held on 5th March 2019 had been circulated. It was resolved to accept the minutes, p DL s BS. The minutes were duly signed by the Acting Chairman.
00998 Declarations of Interest – None
00999 District/County Councillor Reports – Cllr McNally was not present
01000 Councillor Vacancies – No requests for co-option onto the Parish Council for the three current vacancies.
01001 a. Planning Application – N/145/00327/19 – LAND ADJACENT TO LUAN HOUSE, MAIN ROAD, SALTFLEETBY, LOUTH - Planning Permission – Application to remove condition no. 8 (occupancy restriction) imposed on planning permission ref no. N/145/2404/18 - the erection of a holiday cottage.
The Council discussed the application again and it was resolved to support the application.
b. Planning Application – N/145/00379/19 – STURDY’S FARM, MAIN ROAD, SALTFLEETBY, LOUTH, LN11 7SN - Planning Permission – To excavate land to form a commercial fishing pond with embankments to a maximum height of 1.5 metres.
Member of the public left the meeting at 7.25pm.
The Council discussed the application in light of the public forum earlier with comments made around being as asset to the village, bringing in families and visitors to the area, promoting wildlife and would like to support local businesses. A comment was made that would have liked to have seen the caravan application to be made at the same time as this application. The council resolved to support the application, p BS, s SD.
c. Planning Application – N/145/00424/19 – THE PRUSSIAN QUEEN, MAIN ROAD, SALTFLEETBY, LOUTH, LN11 7TP – Planning Permission – Erection of 1no. block of 4no. holiday cottages with associated parking, erection of a building to be used as a shop on site of the existing outbuilding which is to be demolished and extension and alterations to the existing public house to provide 1no. holiday let.
The Council commented that this is an improvement to the previous application but there are still concerns around the drainage of the dyke where the outbuilding is currently situated (close proximity), the inclusion of a septic tank is not felt adequate for the number of holiday lets and would expect a more robust system to be put in place (biotech drainage system), the possible addition of some sort of covenant on the use of the buildings/land going forward to restrict any potential request for change of use.
The Council resolved to support with the above reservations, p SC, s BS.
01002 EK Wind Farm Applications - none
01003 Financial Matters –
a. Accounts to be paid/authorised
- Clerk’s salary and expenses for March 2019 including HMRC payment.
- Jewson’s invoice 0152/00274966 for £49.19 (inc VAT); Willson’s Glass and Timber receipt £17.98 (inc VAT).
b. LALC/NALC membership subscription for £162.73.
c. Monthly Councillors Report – For the month up to February 2019 was presented by the Clerk to the Council.
d. Bank Reconciliation and Receipts & Payments Report to 28th February 2019 – was presented by the Clerk to the Council.
It was resolved all of the above, p SD, s DL.
01004 EK Financial Matters –
a. Accounts to be paid/authorised
- D Hulme for the editing and delivery of the February 2019 Saltfleetby Village Newsletter £100.
b. Bank Reconciliation and Receipts & Payments Report to 1st March 2019 were presented to the Council.
It was resolved to approve the above, p RS, s DL
01005 Sale of Digital Speed Signs – It was resolved for the Clerk to send an email to all interested parties and to collate information ready for the residents to decide at the APM.
01006 New Village Signs – To be added to the next agenda as waiting for example templates of the signs for sizing.
01007 Flailing of the verges for 2019/2020 – It was resolved to use the current contractor for the flailing of the verges for the coming year, p SC, s BS.
01008 Reports from Outside Bodies – None
01009 Correspondence –
- Local Councils networking day – Councillors to inform the Clerk if they want to attend.
- Annual Governance and Accounting Return been received for 2018/19 accounting financial year.
- LALC newsletter that had been sent to all Councillors.
01010 Councillor Reports – It was reported that the Council were in receipt of the parts for the repairing of the BT Phone box. Cllr Robin Smith and Mr Chapman to meet to discuss what work needs to be done.
It was commented on that there has been no information on the plans for the site of the Old Post Office. Council to enquire for any update.
It was reported that the noticeboard is nearly ready to be relocated. The Clerk has no further update on the Royal Mail Post Box that has been removed from the Old Village Shop and locating the noticeboard with the Post Box would be ideal. Put on the next agenda for any updates.
No updates on the Highways Walkabout. The Council stated that they are very disappointed not to have heard any updates/progress of the meeting.
It was resolved to drill the heads out of the screws on the lych-gate, p SC, s DL. The Clerk was requested to check the insurance policy if this should remain locked at all times.
01011 Parish Clerks Report – The removal of the Royal Mail post box was still in progress, there is no further update and that there may be a possibility that Royal Mail will decide that the criteria is not met to constitute locating the post box back in the village. To be added to the next agenda for an update.
The Clerk has applied for listed status for Sea View Farm (Farmhouse and granary barn) and there is no further information at this stage. The Clerk will report back to the next meeting if there are any updates on the application.
The Clerk reported that all of the Annual Governance and Accounting Return information has been received and contact has been made with the internal auditor/verifier.
01012 Items for the Next Agenda:
- Update on lease for Marshlands
- Progress on Listed status on Sea View Farmhouse
- Councillor’s Reports on BT box; Noticeboards; Marshlands
- Royal Mail post box
- Speed signs
- Report on the Highways Walkabout
- Locations of new village signs – boundary map
The meeting closed at 8.50pm.
Next Parish Council Meeting Tuesday 7th May 2019 at 7.00pm
Chairman ………………………….............. Date ………………………..
Clerk …………………………………… Date ………………………..