Parish Council Minutes June 2019
Minutes of the Saltfleetby Parish Council Meeting held on Tuesday 4th June 2019,
which was held at the Marshland Community Centre
Present: Cllr Harrison SH Acting Chairman/Vice Chairman
Cllr Robin Smith RS
Cllr Dykes SD
Cllr D Lowcock DL
Cllr B Stapleton BS
Cllr S Clark SC
Cllr J Facer JF
Mrs C Owen - Clerk
Meeting commenced at 7pm.
There were five members of the public present.
It was raised that sections of road along Ings Lane is proving to be very dangerous especially for walkers and horses. Residents were reminded to report all highways issues to the LCC Highways Portal or ring the helpdesk.
Cllr McNally reported that Charles Gate is getting the jet patcher.
It was discussed that details on how to report any highways issues should be added to the Village Newsletter.
Cllr McNally stated that the management had changed for highways.
It was discussed that there were extensive surface dressing on the B1200 between Manby and Louth and yet there is nothing planned for Saltfleetby.
Statutory proceedings commenced at 7.15pm
01027 Apologies for absence – Cllr Dover, Cllr Rick Smith.
01028 Minutes of the Annual Parish Council Meeting held on 7th May 2019 had been circulated. It was resolved to accept the minutes, p SD, s RS. The minutes were duly signed by the Acting Chairman.
01029 Minutes of the Parish Council Meeting held on 7th May 2019 had been circulated. It was resolved to accept the minutes, p SD, s DL. The minutes were duly signed by the Acting Chairman.
01030 Declarations of Interest – None
01031 District/County Councillor Reports – Cllr McNally reported that East Lindsey are launching a rough sleeping team to support the homeless; a carbon management plan to reduce the Council’s carbon footprint, part of which was the footway lighting; Saltfleet to Gibralter Point Consultation drop in sessions.
01032 Councillor Vacancies – 2 requests for co-option onto the Parish Council for the four current vacancies. There was a proposal to go into closed session at 7.20pm, p BS, s SD, to discuss the applications received.
The meeting reconvened at 7.38pm and the Acting Chairman (Vice Chair) welcomed Cllr Steve Clark and Cllr John Facer to the Council. Both new Councillors joined the table.
01033 Planning Application – N/145/00816/19 – Aylesby House, Main Road, Saltfleetby, Louth LN11 7SS – Planning Permission – Extension and alterations to existing dwelling to provide a utility room and additional living area with an enlarged bedroom and an additional bedroom and ensuite on the first floor – Council discussed and resolved to support the application, p BS, s SC.
01034 Code of Conduct – Council resolved to defer this item to the next meeting on 2nd July.
01035 Standing Orders - Council resolved to defer this item to the next meeting on 2nd July.
01036 Financial Regulations - Council resolved to defer this item to the next meeting on 2nd July.
01037 Risk Assessments - Council resolved to defer this item to the next meeting on 2nd July.
01038 EK Wind Farm Applications - none
01039 Financial Matters –
a. Accounts to be paid/authorised
- Clerk’s salary and expenses for May 2019 including HMRC payment. Expenses include purchase of 4x printer ink cartridges for £85.24 from the Cartridge People; Purchase of box of 5x ream of A4 paper from Euroffice for £12.50 (excl. VAT) for £12.50; Purchase of book of 12, 2nd class stamps from Post Office for £7.32; Materials for noticeboard maintenance receipt for £10.
- Wold’s Gardening invoice INV-0077 for £100 for compost and fertilizer to the garden boxes; INV-0037 for £95 for maintenance; INV-0157 for £95 for maintenance; INV-0196 for £190 for 2 x maintenance (excl. VAT) all for Garden Boxes and St Clement’s Churchyard maintenance. Total of £480 excl VAT.
It was resolved to approve the above, p SD, s SC.
b. Monthly Councillor's Report – For the April 2019 was presented by the Clerk to the Council.
It was resolved to approve the above, p BS, s SD.
c. Bank Reconciliation and Receipts & Payments Report to 30th April 2019 – was presented by the Clerk to the Council.
It was resolved to approve the above, p RS, s SC.
01040 EK Financial Matters –
a. Accounts to be paid/authorised
- No accounts to be paid or authorized.
b. Bank Reconciliation and Receipts & Payments Report to 1st May 2019 were presented to the Council.
It was resolved to approve the above, p SD, s DL.
01041 New Village Signs – Discussion around boundaries and 2 councillors will look at boundaries and siting the new signs. It was resolved to order the previously agreed 6 signs in galvanized stainless steel to improve the longevity of the signs, p SC, s DL, 6 in favour and 1 did not agree.
01042 Marshland Community Centre – deferred to July as Cllr Dover was not present.
01043 3rd Annual Resilient Communities Conference – Council discussed attendance to this conference, however, no one is available to attend.
01044 Reports from Outside Bodies – None
01045 Correspondence – None
01046 Councillor Reports – It was discussed that Cllr Facer will support Cllr Robin Smith with the renovations of the BT Phone Box.
It was reported that the parish notice board is ready for re-erecting and that it is dependent on whether the Post Box is reinstated as to where to site the board. This is to be added to the July agenda.
The Clerk was requested to contact the contractors and query as to when the work will commence on the lych-gate as this was supposed to have begun in the Spring.
It was resolved to ask the agreed contractor to flail the grass verges as soon as possible; within the next week, p SC, s BS.
01047 Parish Clerks Report – It still remains that the request for the reinstatement of the Royal Mail post box is still in progress, there is no further update and that there may be a possibility that Royal Mail will decide that the criteria is not met to constitute locating the post box back in the village. To be added to the July agenda for a further update.
The Clerk reported that the application for the listing of Sea View Farm is currently being reviewed and that an email had been received from Historic England to confirm.
The Clerk has received a further email requesting if the Council is still interested in the offer of £600 for the speed signs. This has already been resolved to sell the signs and that the Clerk should contact the other Parish Council to proceed with the transaction.
01048 Items for the Next Agenda:
- Update on lease for Marshlands – proposal to go into closed session to discuss
- Progress on Listed status on Sea View Farmhouse
- Councillor’s Reports on BT box; Noticeboards; Marshlands
- Royal Mail post box
- Flailing/verges
- Policies from the Annual Parish Council Meeting
- Speed signs – update on sale
- Locations of new village signs – boundary map
01049 Closed Session – to discuss the grass cutting contract.
The meeting closed at 9.13pm.
Next Parish Council Meeting Tuesday 2nd July 2019 at 7.00pm
Chairman ………………………….............. Date ………………………..
Clerk …………………………………… Date ………………………..