Agenda for 4th April 2023
Parish Council meeting of Saltfleetby Parish Council
to be held on Tuesday 4th April 2023 at 7pm, at Marshlands Community Centre.
The meeting will commence with a maximum of 10 minutes Open Forum for residents to raise any issues, after which Parishioners are then requested not to interrupt during the business of the meeting.
Statutory Procedures:
1. APOLOGIES and approval for absence.
2. NOTES of the Parish Council Meeting held on 7th February 2023 to be approved as minutes and any points to be noted.
3. NOTES of the Confidential Parish Council Meeting held on 2nd March 2023 to be approved as minutes and any points noted.
4. NOTES of the Parish Council Meeting held on 2nd March 2023 to be approved as minutes and any points to be noted.
5. NOTES of the Gayton Windfarm Community Fund Panel Meeting held on the 28th March 2023 to be approved as minutes and any points noted.
6. DECLARATIONS OF INTEREST – To receive any declarations from Councillors; Council to consider any written requests for dispensations & resolve whether to grant acceptance.
For Information:
7. DISTRICT/COUNTY COUNCILLOR REPORT – Cllr McNally/Cllr Rickett to report if available.
Items for Discussion/Ratification:
8. COUNCILLOR VACANCIES – Clerk to report interest for any requests for co-option of the four vacancies.
9. GAYTON WIND FARM FUND – There are two applications for consideration:-
- SCA - £100.37 for stationery to advertise events.
- St Peter’s Church - £250 Flower festival to celebrate the Coronation.
10. PLANNING APPLICATION - Application reference N/145/00454/23 – AYLESBY HOUSE, MAIN ROAD, SALTFLEETBY, LOUTH, LN11 7SS - Planning Permission – Construction of a vehicular access. Received 13th March 2023, observations by 3rd April 2023.
PLANNING APPLICATION – Application reference N/145/00183/23 – LAKESIDE CAMPING AND FISHERIES, MAIN ROAD, SALTFLEETBY, LOUTH, LN11 7SS – Planning Permission – Siting of a static caravan to be used as wardens accommodation, observations by 12th April 2023.
11. FINANCIAL MATTERS –
a. Accounts to be paid/authorised:
- Clerk’s salary and expenses for March 2023 including HMRC payment for month 1 of 2023/24
- Louth Town Football Club - £196.31 – Community speed watch sign and stand.
b. Monthly Councillors Report as of 31st March 2023 for approval.
c. Bank Reconciliation and Receipts and Payments 31st March 2023 for approval.
12. GAYTON WIND FARM FINANCIAL MATTERS –
a. Accounts to be paid/authorised:
- Rotaset Printworks– Quarterly Newsletter March 2023; invoice dated 25/2/2023 for £271.00.
b. Bank Reconciliation and Receipts and Payments to 31st March 2023 for approval.
13. INTERNET BANKING – Council to discuss the potential set up of internet banking and confirm new signatories now in place.
14. DATE FOR ANNUAL PARISH COUNCIL MEETING – Council to agree a date for the next annual meeting.
15. GARDEN BOXES AND TYRE PLANTERS – Council to discuss after receipt of form from highways.
16. GARDENING – quotes (2) received for works required in village, council to discuss.
17. NOTICEBOARDS – quotes (3) received for new noticeboards, council to discuss.
18. MUGS FOR CORONATION – Council to discuss.
19. HIRE OF MARSHLANDS - by GDF, other groups that impact the community, notifying PC and residents.
20. REPORTS FROM OUTSIDE BODIES – Council to receive any reports.
21. CORRESPONDENCE – Received 7/3/23 to 27/3/23
- 8/3 resident email – complaint re meeting
- 8/3 resident email – request for DPI form and monitoring officer details
- 8/3 email – invoice from Rotaset Printworks
- 12/3 Enquiry re garden work in village
- 12/3 email received – Gayton Windfarm Application – dinner club
- 13/3 resident email – request for GWF agreement as per 4.1 Terms of Reference
- 13/3 resident email – request for monitoring officer details
- 13/3 ELDC email – planning application
- 14/3 email – garden quote received
- 15/3 ELDC email – receipt of C Stone DPI and acceptance form
- 16/3 ELDC email – nomination papers emails
- 16/3 email Duncan Toplis – new contact R Barrett
- 20/3 ELDC email – planning application
- 20/3 AGAR email – external auditor instructions
- 21/3 ELDC email – planning decision
- 21/3 resident email – request for monitoring officer telephone number
- 21/3 resident email – re complaint 8/3
- 21/3 emails received - Gayton Windfarm Application – flower festival
- 22/3 email – garden quote received
- 22/3 ELDC email – receipt of P Hatton and J Facer DPI and acceptance form
- 23/3 resident email – request for councillors code of conduct
- 27/3 Duncan Toplis – email re accounts prior year
22. ACTION PLAN & COUNCILLORS REPORTS – Council to discuss any items to report on the action plan and discuss any sub committees required:
a. Speed gun equipment update – sign now received.
b. Defibrillator location.
c. Lytch gate – further discussions to be held.
d. St Clements path – awaiting work to start.
e. Website update/communications with general public
f. Wind Farm Terms of Reference – new scoring sheet adopted.
23. PARISH CLERKS REPORT
24. ITEMS FOR THE NEXT AGENDA – Council to add any additional specific items to be discussed at the next meeting:
Next Parish Council meeting will take place on Tuesday 2nd May 2023