2023 Parish Council Agendas

You are summoned to the Annual Parish Council meeting of Saltfleetby Parish Council to be held on Tuesday 9th May 2023 at 7pm, at Marshlands Community Centre.

The meeting will commence with a maximum of 10 minutes Open Forum for residents to raise any issues, after which Parishioners are then requested not to interrupt during the business of the meeting.

AGENDA

Statutory Procedures:

1. CHAIRMAN TO THE COUNCIL – To receive Nominations – Councillors to be proposed and seconded; Council to elect a Chairman and Chairman to sign the Declaration of Acceptance of Office.

2. APOLOGIES and approval for absence.

3. DECLARATION OF INTEREST – To receive any declaration from Councillors; Council to consider any written requests for dispensations and resolve whether to grant acceptance.

4. VICE-CHAIRMAN OF THE COUNCIL – To receive Nominations – Councillors to be proposed and seconded; Council to elect a Vice-Chairman and Vice-Chairman to sign the Declaration of Acceptance of Office.

5. DISCLOSABLE PECUNIARY INTERESTS – Forms to be completed by Councillors, including acceptance of office.

6. PERSONNEL COMMITTEE WITH RESPONSIBITIES FOR THE CLERK – To elect three Councillors; Councillors to be proposed and seconded.

7. SALTFLEETBY PARISH COUNCIL MEETINGS – Dates and times of meeting for 2023/24 to be discussed and diarised.

8. NOTES of the Parish Council Meeting held on 4th April 2023 to be approved as minutes and any points to be noted.

9. NOTES of the Gayton Wind Farm Funding Panel Meeting held on 4th April 2023 to be approved as minutes and any points noted.

For Information:

10. DISTRICT/COUNTY COUNCILLOR REPORT – Cllr McNally/Cllr Rickett to report if available.

Items for Discussion/Ratification:

11. COUNCILLOR VACANCIES – Clerk to report interest for any requests for co-option of the five vacancies.

12. GAYTON WIND FARM FUND – No applications have been received.

13. PLANNING APPLICATION - Application reference N/145/00728/23 – FORMER VICKERS STORE, MAIN ROAD, SALTFLEETBY, LOUTH, LN11 7SS - Planning Permission – Outline erection of 1 no. dwelling. Received 17th April 2023, observations by 10th May 2023.

14. FINANCIAL MATTERS – 

1. Accounts to be paid/authorised:
   • Clerk’s salary and expenses for April 2023 including HMRC payment for month 2 of 2023/24
   • LALC Annual Training Scheme - £120 (including VAT) – Training Scheme for 2023/24.
   • LALC New Clerks Day - £24 (including VAT) – Training Days Lunch.
   • BHIB Council Insurance - £501.92 – Local Councils Insurance Renewal.
   • Louth Town FC - £50 – Hire of Hall for Parish Council Meetings April to May 2023.
   • Matrix Groundcare - £60 – Grass Cutting at St Clements 21st April 2023.
   • Matrix Groundcare - £60 Grass Cutting at St Clements 8th April 2023.
2. Monthly Councillors Report as of 30th April 2023 for approval.
3. Bank Reconciliation and Receipts and Payments 30th April 2023 for approval.

15. GAYTON WIND FARM FINANCIAL MATTERS –
    1. Accounts to be paid/authorised:
       • Lincsprint - £936.36 (including VAT) – Mugs for Coronation.
       • Matrix Groundcare - £40 – Grass Cutting opposite St Peter’s Church and The Prussian Queen 21st April 2023.
       • Matrix Groundcare - £40 – Grass Cutting opposite St Peter’s Church and The Prussian Queen 8th April 2023.
       • Louth Town FC - £1760 – Hire of Hall for Art Group October to March 2023.
       • Soloby Old School Hub - £328.26 – German Night
       • SCA - £100.37 – Stationery/Print Costs.
       • Soloby Old School Hub - £46.15 – Advertising/Stationery
    2. Bank Reconciliation and Receipts and Payments to 30th April for approval.

16. BANKING – Council to confirm new signatories now in place and approve internet banking.

17. INSURANCE – Council to agree insurance renewal (statement of fact and policy).

18. WILD FLOWER VERGE – Council to discuss the possibility of costing for a wild flower verge, maybe with resident volunteers.

19. DOG WASTE BINS – Council to discuss the possibility of installing dog waste bins.

20. PARISH CLERK REPLACEMENT – Council to discuss.

21. GRASS CUTTING RISK ASSESSMENT – Council to agree risk assessment given to Matrix Groundcare.

22. NEW EMAIL SYSTEM – Council to discuss the 5 providers/quotes for a new .gov email system.

23. NOTICEBOARDS – Quotes (3) received for new noticeboards, council to discuss.

24. REPORTS FROM OUTSIDE BODIES – Council to receive any reports.

25. CORRESPONDENCE – Letters received from residents one to be read out.

26. ACTION PLAN & COUNCILLORS REPORTS – Council to discuss any items to report on the action plan and discuss:
    1. Speed gun equipment update – dates for deployment, council to agree.
    2. Defibrillator location – electrical quote received, council to discuss.
    3. Lytch gate – wait for better weather then assess work
    4. St Clements path – copy of public liability insurance received, letter sent to resident to update them on works.
    5. Website update/communications with general public – website now up to date with minutes etc.
    6. Wind Farm Terms of Reference – needs modifying and formation of sub committee?

27. PARISH CLERKS REPORT

28. ITEMS FOR THE NEXT AGENDA – Council to add any additional specific items to be discussed at the next meeting:

Next Parish Council meeting will take place on Tuesday 6th June 2023