Approved Minutes of Saltfleetby Parish Council meeting held on 7th March 2023
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Minutes of the Saltfleetby Parish Council Meeting held on Tuesday 7th March 2023 at |
Marshlands Community Centre
Present:
Cllr Harrison SH Vice Chairman
Cllr Facer JF
Cllr Hatton PH
Cllr Lusby JL
Cllr Stone CS
H Wilkinson Parish Clerk
C Owen Parish Clerk
Apologises:
Cllr Clark
Cllr Morris
Cllr R Smith
Meeting commenced at 19.00pm
Vice Chairman welcomed everyone to the meeting.
There were 14 members of the public present.
Cllr McNally, County and District Councillor entered the meeting part way through and Cllr Rickett, District Councillor sent an apology.
10 minutes Open Forum for Residents
A member of the public enquired why the community speed project had not had a site approved at the east end of the village. Cllr Hatton confirmed there are three approved sites in the village at present, the snooker club was the furthest one at the east end of the village and there can be more in the future. Cllr Hatton also confirmed that the project has not yet commenced and explained that permission for sites could not be granted in the national speed limit areas.
Statutory proceedings commenced at 19.06pm
01912 Appointment of Chairman – Cllr Lusby was put forward for new Chairman. p PH, s CS, Cllr Lusby accepted role of Chairman and took over the meeting from this point from Cllr Harrison who confirmed she would continue in the role of Vice Chairman.
01913 Apologies for Absence – Ongoing apology from Cllr Robin Smith. Cllr Clark and Cllr Morris also sent their apologies.
01914 Minutes of the Parish Council Meeting held on 7th February 2023 had been circulated. The following changes were agreed to be required to the minutes:-
1) It was resolved to update page 371 to include the closed session minutes. Raised by Cllr PH
2) Update 01904 with more explanation regarding the signatory of cheques for mugs and it should be referenced back to minutes. Raised by Cllr SH01903
3) SCA application for tree, someone to speak to Cllr Clark. Raised by Cllr JF
4) 01906 Action not cancelled, internet banking still to be investigated at a further date.
01915 Declarations of interest – Cllr Facer declared an interest in item 9b, 10a and 15 of the agenda.
01916 District/County Councillor Reports -
Cllr McNally reported on the following:-
Kids lego building in Lincoln on the 15th and 19th March.
The drainage board precepts ELDC annually and payment is made from the council tax levied by ELDC to their residents, the budget on County Council is up 5%, 3% Council Tax (drainage board form a big part of this).
In 2025 there will be a new bin for food waste (collection once a week).
Highways – Footpath in Saltfleetby being completely reconstructed, North End Lane a report has been completed on footpath/road.
Cllr McNally encouraged everyone to use fix my street to report (Bridge Lane, Ing Lane etc).
The Parish Council requested that Cllr McNally and Cllr Rickett to send any updates relevant to the village to Cllr Facer so he could put them on the facebook page.
01917 Councillor Vacancies – No interest shown in the four vacancies.
01918 Gayton Wind Farm Fund – No applications for consideration this meeting.
01919 Planning Applications – Application Reference N/145/00336/23 – Cofton Cottage, Rimac, Saltfleetby, Louth, LN11 7TS – Planning Permission – Extension to existing dwelling to provide additional accommodation. Application discussed but not required for approval from Parish Council as planning permission already granted.
01920 Financial Matters –
Accounts to be paid/authorised:-
a) Clerks salary and expenses for February 2023 including HMRC payment for month 12 of 2022/2023. It was resolved to approve the payments. p JF, s PH
b) Quotations for St Clements Churchyard Pathway 3 quotations received – agreed to go into closed session.
c) Monthly Councillors Report at 28th February 2023. It was resolved to approve the report. p PH, s JF.
d) Bank Reconciliation and Receipts and Payments 28th February 2023. It was resolved to approve. p PH, s JFJ Facer
01921 Gayton Wind Farm Financial Matters
Accounts to be paid authorised:-
a) J Facer – Newsletter delivery and editing March 2023, invoice dated 25/2/23 for £100. It was resolved to approve payment. p CS, s PH
b) Bank reconciliation and Receipts and Payments at 28th February 2023 for approval. It was resolved to approve. p PH, s CS
01922 New Clerk – Start date agreed as 1/3/23, contract signed at meeting and Cllr Harrison confirmed risk and lone working assessments completed. p PH, s JF
01923 Internet Banking – It was agreed internet banking will still need to be discussed further once the new signatories have been set up. Parish Clerk to chase up new signatories with the bank.
01924 Date for Gayton Panel Meeting – The date proposed for the next meeting is 28th March at 7pm. Parish Clerk to email all Councillors to confirm attendance. Members of the public questioned why they could not come to the meeting, it was explained they could come and sit in on meeting but would have to leave the room for the voting to take place. Cllr Harrison also explained how the fund got set up originally under the Parish Council.
01925 Gayton Wind Farm Terms of Reference – This in on the agenda twice left to discuss under item 20 of agenda.
01926 The Soloby Old School Hub – Cllr Facer discussed L Dover resignation letter and the reference to who owns the scarecrow competition and a discussion started around this. Cllr Facer distributed to the Parish Council an email and sms screenshot and old minutes. The Chairman informed the council that the Parish Council is not a place to discuss this as they need to be independent and discussions on this matter should cease in the meeting. The Chairman felt it would be good if everyone could get on and suggested the individuals have further conversations to resolve their differences outside of the meeting. A member of the public left the meeting part way through these conversations.
01927 Councillor Training – Cllr Stone confirmed he is booked on some training this week and the new parish clerk confirmed she is booked on a 2 day course at the end of March. It was also confirmed that Cllr Morris has also completed some recent training.
01928 Criteria for Small Grant Applications – This is on the agenda twice left to discuss under 20 of agenda.
01929 Report from Outside Bodies – There were no reports.
01930 Correspondence – Parish Clerk C Owen confirmed we have received a freedom of information request and Cllrs will be emailed as to what is required to answer it. Cllr Stone passed over an email regarding funding/grants paid retrospectively. Cllr Harrison confirmed it was same date and same meeting. Cllr Stone stated we need consistency.
01931 Action Plan & Councillor Reports – Cllr Harrison suggested that if possible Councillors should take on responsibility for taking forward specific items on the action plan to speed up the process.
a) BT box – all completed and can be removed from action plan.
b) Garden Boxes/Tyre Planters – Cllr Lusby confirmed he has a form regarding this from Highways – to be added to the agenda next month for discussion.
c) Speed Gun Update – sign is now here and invoice received. Cllr Stone asked where does sign go, Cllr Hatton confirmed a reasonable distant and to be visible. Cllr Harrison suggested a report each month on when it has been out and results.
d) Defibrillator Location – further discussions to be held.
e) Snooker Club – it was agreed to remove this item for now.
f) Noticeboards – to be added to agenda next month.
g) Lytch Gate – further discussion to be held.
h) St Clements Path – going to closed session this evening.
I) Website update – content to be reviewed and agreed by councillors before uploading. Cllr Stone to investigate.
j) Unused
k) Communication to the general public – this to be merged with i)
l) Unused
m) Wind Farm Terms of Reference – Further discussions required, it was agreed to adopt the new scoring sheet. p PH, s CS
n) Bridge of the Angel – it was agreed to remove this item for now.
o) Signage at Marshlands – In progress, it was agreed to remove this item for now.
01932 Parish Clerks Report – Parish clerk C Owen reported on zoom meeting regarding council elections. Cllrs will have to complete a nomination form which is available to download online or collect from the Horncastle Office.
01933 Items for the Next Agenda
The following items will be discussed at the next meeting:-
a) Gardening
b) NoticeboardsGarden
c) Boxes/Tyres
Next Parish Council Meeting will take place on Tuesday 4th April 2023 at 1900 to be held in Marshlands
Chairman……………………………………………………
Date…………………………………………….