2023 Parish Council Minutes

Minutes of the Saltfleetby Parish Council Meeting held on 6th June 2023 at 7pm at

Marshlands Community Centre

Present:

            Cllr Lusby     JL       Chairman

            Cllr Hatton      PH       Vice Chairman

            Cllr Stone        CS

            Cllr Harrison   SH

            Cllr Hall          Pam

            Cllr Martin      JM

            Cllr Clark        SC

Chairman welcomed everyone to the meeting.

There were 7 members of the public present.

10 minutes Open Forum for Residents

A resident expressed concern about the number of caravans parked on the last field along Three Bridge Lane. The situation will be monitored with a view to having them removed if possible. Action 14/23 JL

Statutory proceedings commenced at 7.10pm

01991 Apologies

Cllr Aldhouse and Cllrs McNally and Rickett sent their apologies.

01992 Declarations of Interest

There were no declarations of interest.

01993 Personnel Committee with Responsibilities for the Clerk

Cllr Hatton reported that an advertisement had been placed on INDEED. Plenty of interest had been shown with applications as far away as London and Glasgow. Applications had been sent out to approximately 20 people living in the local area. Three applications have been received to date. Closing date for applications is 19th June with interviews scheduled for wc 26th June.

01994 Minutes of Previous Meetings

Minutes of the Parish Council Meeting held on 9th May 2023 were approved. p CS s Pam

Minutes of the Annual Parish Meeting held on 23rd May 2023 were approved. p CS  s Pam

Minutes of the Wind Farm Sub-Committee held on 16th May 2023 were approved. p CS s Pam

01995 District/County Councillor Report

Neither Cllr McNally or Cllr Rickett were available.

01996 Councillor Vacancies

Action 1/23 Cllr Lusby to reported that co-opting may commence now. Action closed.

Two members of the community requested to be co-opted on the council.

John Martin p Pam s CS vote unanimous.

Steven Clark p CS s JL vote unanimous.

Both parties were welcomed to the council.

01997 Gayton Wind Farm Fund

Item duplicate discussion transferred to para 02011

01998 Planning Application

Planning application by Lincolnshire Wildlife Trust to convert Sea Bank Farm and Cottage into accommodation for the rangers was supported by the council. p SH s Pam. Vote 6 for 1 against.

01999 Financial Matters

Accounts to be paid/authorised:

BHIB Council Insurance - £501.92 – Local Councils Insurance Renewal. Action 6/23 SH closed. Payment to BHIB to be made. p JL  s Pam

Action 15/23 Cllr Martin to check Insurance policy to determine if the council is fully covered.

Matrix Groundcare - £60 per cut – Grass Cutting at St Clements May to November 2023 approved p SH s Pam

Monthly Councillors Report as of 31st May 2023 approved. p CS s Pam

Bank Reconciliation and Receipts and Payments 31st May 2023 approved. p CS s JL

02000 Gayton Wind Farm Financial Matters

Accounts to be paid/authorised:

Matrix Groundcare - £40 per cut – Grass Cutting opposite St Peter’s Church and The Prussian Queen May to November 2023 approved p Pam s CS

Action 2/23 Closed Cllr Hatton cheque issued to SOSH.

Set up Standing Order to transfer £70 per month to PC account to pay clerks 5 hrs and postage etc. Approved p Pam s JM

Action 16/23 Cllr Hatton to set up standing order.

Bank Reconciliation and Receipts and Payments to 30th April 2023  and 31st May 2023 approved. p CS s Pam

Action 3/23 Closed. Cllr Hatton contacted Archery Club and informed them of the result of their application.

02001 Banking – Action 4/23 Closed Cllr Lusby obtained Cheque Books from Mrs Owen.

Action 5/23 Ongoing. Cllr Hatton reported that problems were still occurring with the bank. Correspondence and phone calls are ongoing to resolve the issues before the council can progress to internet banking.

02002 Insurance

Action 6/23 Closed se para 01999.

02003 Wildflower verge

Action 7/23 Completed. Cllr Hall reported on costs and application of wildflower verges. Details to be forwarded to councillors via e-mail.

Action 17/23 Cllr Hall to produce specification and to forward to prospective contractors to obtain quotations produce and maintain wildflower verges.

02004 Dog Waste Bins – Action 8/23 Completed. Cllr Stone to reported that there is a need for a further dog waste bin on Ings Lane. Cllr Stone has forwarded a request to ELDC to request that the District Council will empty a dog waste bin provided by Saltfleetby Parish Council.

02005 New Email System

Action 9/23 Ongoing. Cllr Lusby reported that an order had been placed on Cloud Next Ltd to provide a package of e-mails and a website. Permissions were being sort by Cloud Next Ltd from the relevant authorities to permit the use of .gov addresses.

02006 Noticeboards

Action 10/23 Closed. Cllr Stone reported that the most suitable replacement notice board would be a three bay notice board provided by White Light Display.

An order will be placed to obtain a green three bay notice board. Lettering to be coloured Gold or Black. p Pam s JL

Action 18/23 Cllr Stone to place order.

02007 Reports from Outside Bodies

There were no reports from outside bodies.

02008 Correspondence

No correspondence had been received.

02009 Defibrillator Installation at Snooker Hall

Action 11/23 Completed. Cllr Hatton reported that defibrillator would be fitted w/c 12th June.

02009 St Clements Lytch Gate

Action 12/23 Completed. Cllr Lusby had repainted the Lytch Gate.

02010 Website Update/Communications with the Public

Action 13/23 Ongoing. Cllr Stone reported that the website was slowly being updated.

02011 Wind Farm Terms of Reference

A vote was taken to accept the Terms of Reference, including amendment to section 6(c).

p PH s CS vote for 3 against 2 abstained 1. The Terms of Reference were accepted.

02012 Condition of Roads in Village.

The Council discussed the state of the roads in the village. It was decided to encourage residents to report defects via ‘Fix My Street’.

02013 Traffic Calming Measures.

Council discussed traffic calming measures. It was decided that liaison with another village currently utilising active speed signs to assess their effectiveness. It was also decided to request an Archer Traffic Analysis survey.

Action 19/23 Cllrs Lusby and Stone to liaise with Langworth Parish Council to obtain data on effectiveness of active speed signs

Action 20/23 Cllr Hatton to contact Lincolnshire Road Safety Partnership to request an Archer Traffic Analysis survey of Main Road.

02014 Village Newsletter

With the cessation of the Village Newsletter it was decided that a letter from the Parish council will be prepared and distributed. Details of the letter to be determined at the next council meeting.

02015 Litter Picking.

Transferred to next meeting

02016 Parish Clerks Report

There was no Parish Clerks Report

The Chairman stated that an Extra Ordinary Meeting of the Council will be required to discuss AGAR. The meeting was scheduled for 29th June at 7pm to be conducted at Marshlands.

02017 Items for the Next Agenda

The following additional items were requested to be discussed at the next council meeting.

1) Advertise for more residents to become Parish Councillors

2) Discuss the Code of Conduct

Next Parish Council meeting will take place on Tuesday 4th July 2023