2023 Parish Council Minutes

Approved Minutes of the Saltfleetby Parish Council Meeting held on 4th July 2023 at 7pm at

Marshlands Community Centre

Present:

            Cllr Lusby     JL       Chairman

            Cllr Hatton      PH       Vice Chairman and acting Clerk

            Cllr Stone        CS

            Cllr Harrison   SH

            Cllr Hall          Pam

            Cllr Martin      JM

            Cllr Aldhouse NA

The meeting started at 7pm

Chairman welcomed everyone to the meeting.

There were 6 members of the public present.

Cllr Rickett also attended from 7:30 to 7:55pm

10 minutes Open Forum for Residents

Action 14/23 JL. Cllr Lusby had contacted ELDC wrt the caravans on land beside Three Bridge Lane. ELDC stated that nothing could be done as the caravans were on private land. Action Closed

A resident thanked the Parish Council for their ongoing support wrt planning regulations.

Action 21/23 JL & CS to produce and send a letter to ELDC Planning Department.

A resident asked if the Chat and Craft group were to relocate from Marshlands to St Peter’s Church would the PC still provide financial support as Wind Farm administrators to the Group. The current charge at Marshlands is £40 per two-hour session. A donation of £10 would be given to St Peter’s Church for the same duration.

The Chairman stated that financial support would continue utilising the same method of payment.

Statutory proceedings commenced at 7.20pm

02020 Apologies

Cllr Clark and Cllr McNally sent their apologies.

02021 Declarations of Interest

Cllrs Lusby and Hatton declared interest in Section 8 of the agenda, the application for a grant from the Wind Farm Fund to St Peter’s Church.

02022 Personnel Committee with Responsibilities for the Clerk

Cllr Hatton stated that the Sub-Committee would be interviewing three applicants on Wednesday 5th July in the afternoon. If a candidate was selected an extraordinary meeting of the council would be called on Tuesday 11th July to ratify the selection.

02023 Minutes of Previous Meetings

Minutes of the Parish Council Meeting held on 6th June 2023 were approved. p SH s CS

Minutes of the AGAR held on 29th June 2023 were approved. p SH  s NA

02024 District/County Councillor Report

Cllr Ricket informed the council the £5 million had been granted from the Arts Council to improve the Sea Front at Skegness.

02025 Councillor Vacancies

There were no applications for co-option onto the Parish Council

02026 Gayton Wind Farm Fund

This item was discussed as the last item on the agenda to allow discussions with Cllr Ricket to be conducted to permit Cllr Rickett to leave before the meeting ended.

There was one application for a grant from the Wind Farm Fund.

St Peter’s Church requested a grant to pay toward electrical wiring repairs at the church.

Total cost of the repairs was £724.22 the application was for £300, the remainder to be paid from church funds.

The grant application was approved. p SH  s NA

02027 Planning Application

The planning application for a gas to grid anaerobic digester and fertiliser production facility at Manby was discussed. The council supported the application. P JM  s NA vote 6 for 1 abstention.

Planning application for Woodbine Cottage was discussed. It was noted that no dimensions were detailed on the drawings and it was decided that a fair assessment could not be carried out with these omissions. This led to a general discussion wrt planning consent in general.

Cllr Rickett requested that the council write to him and copy the letter to Cllr McNally to enable them to conduct further investigations into the planning process.

Action 22/23 JL to write to Cllr Rickett copied to Cllr McNally.

Cllr Harrison stated concerns about a possible infringement of planning regulations by Natural England or Lincolnshire Wildlife Trust at Sea View.

Action 23/23 JL & CS to visit site and report back to council.

.

02028  PC Financial Matters

Accounts to be paid/authorised:

PC Income/Expenditure to date approved. P NA  s CS

Action 15/23 Cllr Martin to check Insurance policy to determine if the council is fully covered. Action ongoing Cllr Martin has not received all the information required to complete this action.

Action 24/23 JL to obtain access to the insurance web site and pass relevant information to Cllr Martin.

The Village Assets list does not take into account depreciation of the Village Assets.

Action 25/23 JL, PH & JM to update Village Assets list.

02029 Gayton Wind Farm Financial Matters

Accounts to be paid/authorised:

WF Income/Expenditure to date approved p Pam  s CS

Action 16/23 Closed. Standing Order transfer £70 per month to PC account to pay 5 hours of Clerks wages setup.

Discussions too place wrt the 10% of the fund “ring-fenced” for investment.

The “ring-fenced” monies are currently deposited in the current account with the remainder of the fund. These monies are not realising any growth. Cllr Hatton suggested that the “ring-fence” 10%, now just over £10000, should be placed in a Business Savings account obtaining 3.4% locked in for 12 months. This would give the council time to discover a better investment opportunity for the set aside money whilst obtaining some growth placing the 10% in a different account from the rest of the fund.

P SH  s Pam

Action 26/23 PH to move money into savings account.

02030 Banking –.

Action 5/23 Closed. Approved signatories up to date. Cheque books obtained from bank.

Cllr Hatton reported that the ability to conduct internet banking has been set up.

Internet banking will be adopted by the Parish Council. p CS  s NA

Cllr Harrison requested that the names of the approved signatories be printed in the minutes.

Approved Signatories for the Parish Council and Gayton Wind Farm Fund accounts are:-

Cllr Lusby                   Cheque Signing Authority                 Internet Banking Authority

Cllr Hatton                  Cheque Signing Authority                 Internet Banking Authority

Cllr Hall                      Cheque Signing Authority                 Internet Banking Authority

Cllr Harrison               Cheque Signing Authority

Cllr Hatton suggested that with the instigation of Bi-monthly meetings that payments for goods and services required by the PC or Wind Farm Fund could be authorised by two of the approved signatories between meeting and ratified at the meeting following the transaction.

P Pam  s JM

02031 Wildflower verge

Action 17/23 Continuing. Cllr Hall requested quotations from several contactors to produce and maintain Wildflower verges in the village. Only one contractor replied. Cllr Hall is to liaise with this contractor to clarify the positions, dimensions, work required and price to complete the task utilising sown seeds.

02032 Dog Waste Bins – Cllr Stone reported that we are awaiting a reply from ELDC that they will empty a dog waste bin supplied by SPC.

02033 New Email System

Action 9/23 Completed. New e-mail system available. All councillors have been given a .gov e-mail address. Required council contacts are being informed of the new council .gov e-mail address.

The new e-mails to be used by all councillors for council business from 5th July 2023. P CS   s Pam.

Cllr Harrison requested that all new e-mail addresses be included on website. P SH  s JM

Action 27/23 JL to include councillor’s e-mail addresses on website.

02034 Noticeboards

Action 18/23 Completed. Cllr Stone to placed order. Notice board expected delivery in two weeks from meeting date.

02035 Reports from Outside Bodies

There were no reports from outside bodies.

02036 Correspondence

An e-mail has been received from Caitlin Horton offering her services to edit and collate a village newsletter.

Action 28/23 JL to write to Caitlin Horton thanking her for her offer and requesting that she join a team to look at producing a quarterly village newsletter.

02035 Website Update/Communications With The Public

Action 13/23 Completed. Website updated.

Discussion took place wrt keeping the public informed.

Action 29/23 JM to write to all village residents informing them that the Parish Council would like to produce a quarterly newsletter and is looking for volunteers.

02036 Storage Of Archived Material

Cllr Hatton reported that there is a lot of paperwork generated when carrying out the duties of RFO/Clerk and it would be unfair to expect the new clerk to take charge and store the old records at home. It was suggested that the archived files held at Marshlands be reviewed and if possible condensed to provide more storage for recent documents. Cllr Hatton also reported that since carrying out the duties of clerk he has tried to store everything electronically which reduces costs and storage problems.

Action 30/23 JL & PH to review contents of filing cabinet.

02037 Traffic Calming Measures

Action 19/23 Closed. Langworth village was contacted. They reported that the active speed signs have reduced vehicle speed through their village. The PC at Langworth were considering purchasing more systems as were several other nearby villages.

A price of £2250 for each unit has been obtained but before the council proceeds further with this project it was suggested that the Road Safety Partnership be contacted for advice on number of systems required and siting of the systems.

Action 31/23 PH to liaise with Road Safety Partnership.

Action 20/23 Completed. Cllr Hatton contacted Staying Alive to request an Archer system deployment. It was reported that as the B1200 was already designated a Police Speed Camera road and an Archer test was conducted in 2020 no Archer testing would be carried out in the near future.

02038 Litter Picking

LCC has offered litter picking kits to Parish Councils free of charge. The chairman has arranged for 8 off sets to be delivered to Saltfleetby. Once obtained a request for volunteers will be made.

02039 Parish Clerks Report

Nothing to Report.

02040 Code of Conduct

Discussions took place wrt the Parish Council policies. It was accepted that most of the policies were in need of updating.

Action 32/23 JM to propose a revised Code of Conduct document for approval.

02041 Items for Next Agenda

No new items were proposed for the next agenda.

Next Parish Council meeting will take place on Tuesday 5th September 2023