Gayton Wind Farm Community Fund Meeting Minutes

Extraordinary Wind Farm Committee Meeting 11th August 2025 Minutes

 

EXTRAORDINARY WINDFARM COMMITTEE MEETING

 Minutes from Monday 11th August 2025 at St Peters Church 7pm

  1. APOLOGIES and approval for absence – Cllrs Hatton, Clark & Saul

 

  1. DECLARATION OF INTEREST & REQUESTS FOR DISPENSATIONS – None

 

  1. CONSTITUTION AND PROCEDURES: -
  1. A draft constitution was submitted to the Committee for perusal with comments back to the Clerk copying in all committee members.  The Clerk will ensure that Energiekontor is aware of our new constitution and that they have no issues with it. We need to advertise the availability of Windfarm grants more and there will be a flyer going in the next newsletter and it will also go on the website. 

 

  1. A separate meeting will be called for the Windfarm Committee from now on which is not to be incorporated within the Parish Council meeting.  There will be potentially 6 meetings annually or a minimum of two at 6 monthly intervals, these will be slotted in the months where the Parish Council does not sit.  However, there will only be a meeting where there is business to discuss. This was resolved unanimously.

 

  1. The applications must reach the Clerk a minimum of two weeks before the meeting and the agenda should be displayed for 3 clear days. This was resolved unanimously.

 

  1. The three main charity organisations in Saltfleetby which are approved interest groups – Saltfleetby Community Association (SCA), Soloby Events Committee (SEC) and St Peters Church.

 

  1. At the beginning of April each year these 3 main charities need to submit their documents e.g. public liability insurance, constitution, winding up statement, bank account. If the documents lapse mid year then the Clerk would need to see the renewals.  This was agreed by all Councillors apart  from Councillor Stone.

 

  1. There needs to be 4 members of the committee present to be quorate and all Councillors are to be included in the new Windfarm Committee for the first two meetings. If will be further discussed after that time to ensure the meetings are working positively. This was resolved unanimously.

 

  1. The Clerk will be in attendance at all meetings.   This was resolved unanimously. The Clerk will issue the dates of potential Windfarm meetings.