Gayton Wind Farm Community Fund Meeting Minutes

Approved Wind Farm Committee Meeting Tuesday 4th August 2026 Minutes

 

All Wind Farm Committee Members Are Summoned To The : -

WINDFARM COMMITTEE MEETING

Tuesday 4th August 2026 at The Little Tea Shop, Saltfleetby.   

Approved Minutes

Attendees:- Councillor Lusby (Chair). Councillor P Hall, Councillor B Hall, Councillor Deans, Councillor MacDonald, Councillor Harrison, Councillor Stone, Councillor Hatton & Mrs P Murray (Administrator)

           

  1. APOLOGIES – Cllrs Clark & Marshall

 

  1. DECLARATION OF INTEREST & REQUESTS FOR DISPENSATIONS – Cllrs Hatton & Dean for Item 10

 

  1. MINUTES FROM MEETING ON 2nd June 2026 – was approved and signed by the Chair

 

  1.  FINANCIAL REPORT –  the clerk informed the meeting of the Windfarm’s available funds as at 28th July

 2026 as below:-

 

 

  1. WINDFARM INSURANCE – Cllr MacDonald raised a few issues with the insurance policy that has been taken out for the Windfarm – the Clerk is to contact Zurich in the morning regarding this – particularly

with regard to the 25% income from one source under Statements of Fact.

 

  1. INFORMATION BOARD FOR ST CLEMENTS GRAVEYARD – Cllr Hatton brought a draft information

drawing to show the meeting – the cost of which is estimated to be est £300.  However some of this cost is for the perspex and as a committee member thinks he has some spare it should be less if we can use this. Possibly placing this information board near the bench.  The meeting resolved to fund this up to £300 from the Windfarm Committee.  Also we should put funding another information more for the front of the graveyard on the agenda of the next Parish Council meeting.

 

  1.  AMENDMENT TO THE GAZEBO HIRE  FORM – Cllr Hatton pointed out two issues that needed changing
  1. The gazebo is an asset of the parish council so it should be put on the parish council asset register and the deposit for it should go through the Parish Council bank account.  The hire form needs amending to state this.
  2. There are two gazebos and the form only currently deals with one so this needs amending.  It was resolved that the deposits for each should be £200 for the larger one (as is) and £100 for the smaller one. The hiring form to be amended to state this.

 

    EXTERNAL GRANT APPLICATIONS:-

 

  1. BURSARY – MOTORBIKE REPAIRS FOR WORK:- £515 – after much discussion on this it was resolved that the application did not fit the criteria and was refused.
  2. SALTFLEETBY COMMUNITY ASSOCIATION:-

Hire of Marshlands for coffee mornings for August – March 2027 - £320.  The quotation we received was  not on headed paper and the insurance is due at the end of August so it was decided to approve the application for August and September and for another application to come to the October meeting for the remainder of the financial year.

 

  1. SALTFLEETBY CHURCH:-

 

After some discussion regarding the below applications they were approved.

 

  1. Harvest Supper - £805
  2. Bonfire - £850
  3. Xmas sing-a-long - £286
  4. Xmas quiz - £196

 

The members of the Windfarm requested that the Clerk ask for all documents with each application and that she circulate all documents on receipt.Also a discussion on match funding be put on the next agenda. There may be a need to use The Little Tea Room again depending upon the works on the internal stone at the Church.

 

The meeting finished at 20.25pm

 

  Next Windfarm Committee scheduled for 6th October 2026