Gayton Wind Farm Community Fund Meeting Minutes

DRAFT Wind Farm Committee Meeting 3rd February 2026 Minutes

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WINDFARM COMMITTEE MEETING

DRAFT Minutes from 3rd February at St Peters Church 7pm

Attendees:-Cllrs Lusby, Hatton, Stone, P Hall, B Hall, Harrison, MacDonald, Deans

 

  1. APOLOGIES and approval for absence – Cllrs Clark, Marshall & Saul

 

  1. DECLARATION OF INTEREST & REQUESTS FOR DISPENSATIONS – none – whilst members of this committee may attend events that have received grant monies this is not a relevant interest. In order to need to declare an interest a person needs to be on the committee of the receiving organisation.

 

  1. MINUTES FROM MEETING ON 2nd DECEMBER 2025 – these were approved and signed by the Chair
  2.   APPROVE THE NEW METHODOLOGY – There was a good discussion about the new Terms of

  Reference Issue 5 and several relatively minor changes were made including that the £16k cap

            on grants is for external expenditure only.  Also several other grant caps were decided such as £400

            for school education trips, £2,000 for vocational training, £1,000 for non-vocational training and   

            £2,000 for individual grants (annually). However it was agreed that Issue 5 be suspended until the

            next meeting whilst some research was done on the correct governance title for the Windfarm.  The

            current term of ‘unincorporated association’ was questioned due to the possible repercussions

            on Windfarm members – this will be discussed at the next meeting.

          

  1. FINANCIAL REPORT- balance on bank accounts as at 20th January 2026 is as follows:

Treasurers account - 19192568

£11,524.34

Commercial Instant Access - 35128368

£4,214.30

Fixed Term Deposit a/c - 21062457LS

£14,796.00

TOTAL

£30,534.64

   

 EXTERNAL GRANT APPLICATIONS:-

    6.  ART GROUP ROOM HIRE - £820 (Financial year 26/27) - approved

    7.  CHAT AND CRAFT GROUP ROOM HIRE - £1,560 (Financial year 26/27) - approved

  1. APPLE IPAD & KEYBOARD FOR SCHOOL - £450 – approved

 

  1. BELL TARGET SHOOTING RIFLE & ASSOCIATED EQUIPMENT - £996 – APPEAL

The grant applicant read out his statement and had circulated the information regarding his training courses to the Councillors through the Clerk.However this information did not change the

result of his grant application and it was again refused – the main reason being the purchase of a weapon with grant monies was not deemed appropriate.

 

INTERNAL GRANT APPLICATIONS:-

  1. EXPENDITURE APPERTAINING TO THE LAND GIFT – An estimated summary of possible costs relating to this land had been circulated by the Clerk.  However it was thought that the estimated cost of the fencing was inadequate as property stock fencing was necessary – also the lawyers had only just started talking to each other so it would be another two weeks before legal information would be

available – therefore it was suggested that a short Extra-ordinary Windfarm meeting be convened later

this month.The Clerk will circulate possible dates.

 

Next Windfarm Committee Meeting scheduled for 7TH April 2026