2024 Parish Council Minutes

DRAFT  Minutes of the Saltfleetby Parish Council AGM held on 7th May 2024 at 7pm at St Peters Church.

Present:

            Cllr Lusby – Chair

            Cllr Stone

            Cllr Harrison                                                                              

            Cllr Hall           

            Cllr Hatton

            Cllr Marshall             

            Cllr Clark

Pauline Murray – Clerk

Chair welcomed everyone to the meeting.

There were 18 members of the public present plus Cllr McNally

10 minutes Open Forum for Residents

There was a plea from a member of the public for the Cllrs to keep their personal gripes out of Parish Council meetings. Also, a query over the number of bank accounts the Church has (re the Windfarm application) this is going to be looked into. Another query regarding the Clerks laptop Microsoft license payment which was answered.

Statutory commenced at 7.10pm

02144 Chair of the Council

Cllr Lusby was returned as Chair unanimously.

02145 Vice Chair of the Council

There were two nominations for Vice Chair – Cllr Harrison & Cllr Hatton – Cllr Harrison received 2 votes and Cllr Hatton 4 votes therefore Cllr Hatton became Vice Chair.

02146 Apologies for Absence

Cllr Rickett

02146 Declaration of Interest

Cllrs Stone & Hatton declared an interest in 3 items on the agenda.

02147 Disclosable Pecuniary Interests

Most of these have been recently renewed apart from Cllr Clark who has agreed to renew his.

02148 Personnel Committee with Responsibility for the Clerk

Four Councillors were voted on  Personnel Committee – Cllrs Hall, Stone, Hatton & Harrison.

02149 Saltfleetby Parish Council Meetings

The meetings will be held bi-monthly still on the first Tuesday of the month starting 2nd

July 2024. This was carried at 5 votes to 2.

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Items for discussion/ratification

02150 Minutes for Approval

The minutes from the meetings of January, March & April 2024 were approved after a few issues had been resolved.

02151 Burial Grounds

Standing orders were suspended to allow Cllr Hatton to give the meeting the benefit of his information regarding the closed burial grounds at the church.  He has discovered that small non-operational churchyard was included in the closure notice from the Home Office and therefore the maintenance is the responsibility of the Parish Council.  Standing orders were unsuspended 7.42pm. So the options are the Parish Council could start voluntarily paying for the cost of this or they could wait until the Church demands that they do so.  It would be preferable to do so voluntarily but we need to have more information regarding the cost of this at the next meeting. Action 67/24 Cllr Hatton

02152 Award for Newsletter work

Cllr Stone has done a great job with the newsletter and it was unanimously agreed that he should receive a payment of £100 for doing this.

02153 Meeting Venue

Cllr Stone delivered a request around several of the village businesses asking for quotations re hourly rates for the Parish Council to hold its meetings.  The request specified that the quotations should be emailed to the Clerk by 3rd May – only one quotation came to the Clerk by that date and it was £10 per hour from the Church.  Cllr Hatton left the room and this was voted on 4 for and 2 against.  Therefore meetings will remain at the Church for the next year.

02154 Play Park and Annual Summer Fete Proposals

Cllr Marshall has been doing some research into play areas and shared this with the meeting.  Currently Saltfleetby does not have any play areas which she would like to rectify.  Also she’d like to see the community coming together with a large summer fete which may contribute to the play area costs with fees for stalls.  However its too late in the year for this to happen so it will be Summer 2025 before the fete can be organized properly.  A committee could be formed to bring this idea to fruition including people from all the different organisations in the village plus members of the public that are interested.  Fund raising will be key and Cllr Marshall is to lead on this.

02155 Training

Regarding Councillor training the Clerk reported that LALC recommend that this is carried out every 2-3 years.  Cllrs Stone, Lusby & Harrison have done theirs in the last year – Cllr Hall & Marshall will be doing theirs shortly and Cllr Clark did his 3 years ago so needs a refresher. Clerk to organise. Action 68/24 Clerk is hoping to do the CILA training also.

02156 Finance and Reports

Councillor McNally gave the meeting some highlights:-

• The Highways footpath works are complete near the crossroads and the double bend however North End Lane needs a plan for the road surface and footpath
• The energy bus is coming around offering advice on energy saving and looking into grant availability
• There is a bid for a grant regarding migration of birds around the coast which could extend the season
• ELDC might have some funding regarding the play area above especially as we are in the Offshore Wind Turbo Area

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• Environ Crime is taking more action on littering with dash cam functionality
• Need further 40 mph signs and these can now be justified with the speed cameras

(Cllr Lusby to supply this is Cllr McNally Action 69/24)

The invoices itemised were approved – Clerk’s salary and insurance from the Parish Council and the grass cutting, defibrillators and newsletter costs from the Windfarm account.

02157 Planning Applications

There were 2 applications considered – both had no objections.

02158 Windfarm Applications

There was an application to consider from the Church regarding a dishwasher but following some concern about the methodology used to approve this it is be investigated with EK by the Chair Action 70/24 and the application will go to the next meeting.

02159 Update of Actions Table

• Action 8 – A dog bin has been purchased for Ings Lane and placed on the Councils collection round – a further request for a bin on Longgate is to be investigated
• Action 36 – PCC survey – completed
• Action 45 – Venue quotations – completed
• Action 50 – Angel Bridge – going to be too costly – take off actions
• Action 51 – Debit card for Parish Council – complete
• Action 62 – Check churchyard document - complete

02160 Agenda Items for Next Meeting:-

1. Noticeboards
2. Facebook page for Saltfleetby Parish Council – viewing only
3. Policies
4. Terms of Reference – EK
5. Update of Asset Register

Meeting finished at 9.28pm

Next Parish Council Meeting will take place on Tuesday 2nd July 2024

Signed-                                                       Date-

Cllr J M Lusby (Chair)

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