2024 Parish Council Agendas

To All Parish Councillors

You are summoned to the Parish Council meeting of Saltfleetby Parish Council

to be held on Tuesday 5th March 2024 at 7pm, at St Peter’s Church

The meeting will commence with a maximum of 10 minutes Open Forum for residents to raise any issues, after which Parishioners are then requested not to interrupt during the business of the meeting.

Signed:

Pauline Murray Saltfleetby Parish Clerk

AGENDA

Statutory Procedures:

1. DECLARATION OF INTEREST & REQUESTS FOR DISPENSATIONS – To receive any declaration from Councillors; Council to consider any written requests for dispensations and resolve whether to grant acceptance.

2. NOTES of the Parish Council Meeting held on 9th January 2024 to be approved as minutes and any points to be noted.

3. CONDUCT OF COUNCILLORS AT MEETINGS

At the January meeting there was an incident of foul language.  Please be aware that this is not acceptable at a Parish Council meeting and should it arise again the person responsible will be requested to leave the meeting.

For Information

4. DISTRICT/COUNTY COUNCILLOR REPORT – Cllr McNally/Cllr Rickett to report if available.

Items for Discussion/Ratification:

5.  NEW PERMISSIVE FOOTPATH

Update from Cllr Stones.

6.  COUNCILLOR VACANCIES

Update

7. DEFIBRILLATORS

The Clerk has researched 3 different suppliers for the equipment (2 new defibrillators and 3 outside temperature controlled cabinets) we require and the results are as below:-

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8. ST CLEMENTS CHURCHYARD

Unfortunately Cllr Hatton tendered his resignation with immediate effect on 15th February 2024.  However he had been doing some work on this matter and his information is below:-

St Clements Churchyard

Saltfleetby

St Clements Churchyard is located at two sites. Part of the Churchyard is located at the site of the original church and part is located around the later church.

There does not appear to be any statements referring to the two sites as different churchyards.

A Churchyard can only be closed by obtaining an Order in Council. The council in this case is normally presided over by the monarch.

The application may be for a full or partial churchyard closure, but this must be specified along with a map detailing the position and area of the churchyard to be closed.

On the 8th October 2003 an Order in Council was declared, which determined that “burials shall be discontinued at St. Clement’s Church, Saltfleetby, Louth, Lincolnshire,” with certain exceptions.

The application for this closure has been lost.

The Ministry of Justice have been given a map showing the two sites and suggest that the order covers both sites.

The Saltfleetby Parish Council has the following options:-

a. Accept the suggestion that the original application covered both sites and take on the maintenance of both sites as a statutory duty.

b. Reject the suggestion that the original application covered both sites and take on the newer site as a statutory duty.

Note 1 – If option b is accepted St Peter’s JPCC will apply for a closure and the SPC will ultimately be required to take on maintenance as a statutory duty.

Note 2 - Closing a churchyard does not stop further burials taking place.

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9. BRIDGE AT THE ANGEL

Cllr Stones to update the meeting on costs.

10. BANKING

Council account and awaits the one for the Windfarm account.

11. COMMUNITY ASSET APPLICATION          

The Clerk has started to complete the application for the old Snooker Hall/Methodist Chapel to become a community asset.  Cllr Lusby will update.

12. PURCHASE OF DOG BINS

Update from Cllr Stone.

13. PLANNING APPLICATIONS

None

14. CORRESPONDENCE

The Clerk received several complaints about the foul language at the last meeting – these complaints have been forwarded to the Monitoring Officer at East Lindsey District Council.

The Clerk also received replies back from the Office of Victoria Atkins MP and Ofgem about the power outages that the village suffers. These replies have been circulated around the Councillors and Mr Facer (who originated the enquiry).

15. FINANCIAL MATTERS

Accounts paid/authorised:-

Saltfleetby Parish Council

Clerks salary (3 mths – Nov to Jan) £964.75 (inc mileage and £50 donation made to British Legion)

HMRC re salary £389.20

Windfarm Account

Rotaset print works re newsletter £271

Monthly Councillors report as at 29th February 2024 for approval

Bank Reconciliation and Receipts & Payments 29th February 2024 for approval

16. CLERK’S REPORT

The vat claim for 4 years back on Saltfleetby Parish Council account and the Windfarm Account has been going well – I am just needing to locate 6 invoices and then it can be submitted. The amount to reclaim is £3,670 although I need allow us to reclaim the vat but we’ll see. By the time of the meeting I will have undergone website training on JADU – this is a remote full days training on 1st March and after this I should be able to update the website so that will be good.

17. UPDATE ON PREVIOUS ACTIONS

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Action 47. Upon enquiring about the amount of training councillors should have – the lady at LALC commented that it depends on the experience of the councillor. New councillors should attend the training specifically for new councillors whilst experienced councillors would be fine to attend refresher training every 2 or 3 years.

18. ITEMS FOR THE NEXT AGENDA – Council to add any additional specific items to be discussed at the next meeting:

Next Parish Council meeting will take place on Tuesday 7th May 2024

19. WINDFARM APPLICATIONS

Saltfleetby Community Association have applied for £240 to enable them to run a monthly coffee morning for 6 months.

END OF MEETING