Parish Council Minutes October 2018
Minutes of the Saltfleetby Parish Council Meeting held on Tuesday 2nd October 2018,
which started at 7pm at the Marshland Community Centre
Present: Cllr Rick Smith RAS Acting Chairman
Cllr Stapleton BS
Cllr S Dykes SD
Cllr S Clark SC
Cllr Robin Smith RS
Cllr D Lowcock DL
Mrs C Owen - Clerk
Meeting commenced at 7.01pm.
There were 3 members of the public present at the meeting. A question was raised regarding the EK Wind Farm Panel Meeting arranged for 16th October. The deadline for applications was 2nd October and the organisation that is preparing an application does not have the 2 quotations necessary at this point in time. There was a request to arrange an additional/alternative date for the panel meeting. Also, there was a request raised to have an agreement in principle, to enable the organisation to apply for match funding from another funding source.
In response to the questions raised, the Terms of Reference state that there should be a ‘minimum of 2 meetings per year’ for the large grant application meetings and there must be a minimum of 7 days’ notice given when arranging a date for the funding panel meeting. If an application was received then the above would be taken into consideration.
There was a brief discussion around the spending of parishioners money on the Marshlands without any form of lease secured. It was stated that the vote at the APM where it was agreed that the ‘Old Village Hall Fund’ would be spent on Marshlands was not subject to there being a lease in place.
Any EK Wind Farm Fund application would be discussed at the panel meeting and any ‘agreement in principle’ would also be discussed at this time.
Statutory proceedings commenced at 7.13pm
00879 Apologies for absence – LD and SH both send their apologies. Council accept both apologies. Cllr McNally will be attending later.
00880 Minutes of the Parish Council Meeting held on 4th September 2018 had been circulated. It was resolved to accept the minutes, p SD, s DL. The minutes were duly signed by the Acting Chairman in both the Chair and Vice Chairs absence.
00881 Disclosable Pecuniary Interest Forms – Cllr Clark completed a new form, Cllrs Rick Smith and Dykes completed an omission from their previous forms that had been queried by ELDC.
00882 Declarations of Interest – None.
00883 District/County Councillor Reports – Cllr McNally will be here later and Council will accept his report at this time.
00884 Councillor Vacancies – No requests for co-option onto the Parish Council for the three current vacancies.
00885 Planning Application – N/145/01789/18 – Hawthorne Cottage, Church Lane, Saltfleetby, Louth, LN11 7TU. Planning Permission – Erection of a stable block comprising of 3no. stables and tack/feed room (works completed). Council discussed the works. There are no issues of the work completed; the block is situated behind the house and causes no obstructions to other residents. It was resolved to support the application, p BS, s RAS.
00886 Financial Matters –
a. Accounts to be paid/authorised
- Clerk’s salary and expenses for September 2018 including HMRC payment. It was resolved to authorise these payments, p BS, s SD.
b. ICO subscription renewal cost of £40. It was resolved to approve this payment, p SC, s DL.
c. McAfee PC Total Protection annual renewal cost of between £26 and £40. It was resolved to approve this payment, p BS, s SD.
d. Defibrillator Replacement pads x 2 costs of between £40 and £65 each. Council was to consider and approve the purchase of adult and child pads. This will be carried over to the next agenda for consideration.
e. Monthly Councillors Report – For the month up to September 2018 was presented by the Clerk to the Council. It was resolved to accept the report, p SD, s RS.
d. Bank Reconciliation and Receipts & Payments Report to 31st August 2018 – was presented by the Clerk to the Council. It was resolved to accept the report, p BS, s DL.
00887 EK Financial Matters –
a. Accounts to be paid/authorised
- Administrators salary for September 2018.
b. Bank Reconciliation and Receipts & Payments Report to 31 August 2018 – was presented by the (Clerk) Fund Administrator to the Council. It was resolved to accept the report, p SD, s BS.
00888 Policies – Council considered the following policies:
- Press and Media Policy. Council resolved to accept the policy, p RS, s SC
- Lone Working Policy. Council resolved to accept the policy, p BS, s SC
- Standing Orders. Council resolved to accept the Standing Orders, p SC, s SD.
00889 Potential Lease on Marshlands Community Centre – It was reported that the Trustees met for Louth Town Football Club’s AGM on 19th September and it was agreed by all members in principal, and they are happy to proceed. The estimated cost per year is £4500. This will be added to the next agenda for further discussion.
00890 Speed Signs – It was discussed what the future plans of the speed signs could be and would the Council consider selling these. It was reported that most motorists do not take any notice of the signs. It was resolved to put the signs into storage and the future use to be discussed at a future meeting, p BS, s SD.
00890 Saltfleetby Village Newsletter – A resident of the village, Mr. Hulme, kindly volunteered to be the future editor of the Saltfleetby Village Newsletter.
00891 St Clements – It was reported that one written quotation has been received for a joiner to conduct the necessary works but a verbal quotation has been received for the painting work that is required. The Clerk is to investigate whether these can be accepted and it will be discussed further at the next meeting.
00892 Grass Cutting – The Clerk reported that she is now in receipt of 3 quotations. These will be put forward on the next agenda.
00893 Flailing – It was reported that Mr. Chapman has agreed to complete the flailing and is waiting for EL to carry out their cut and ELDB to dredge the Mar Dyke. He is waiting for the most productive time to conduct the cut.
Item 00883 was now discussed as Cllr McNally entered the meeting at 8pm. He reported that the old school grounds would be tidied up and the Diocese and LCC were in the process of finalizing agreements over the site. It was also reported that the Highways Walkabout would be on 30th October and that the Clerk would receive a phone call to confirm the more detailed arrangements. Cllr McNally suggested that a list of priorities was drawn up in advance to support the walkabout e.g. B1200, Three Bridges Lane, North End Lane etc.
00894 BT Telephone Box – It was reported that both boxes had been reviewed and that a list of costings would be delivered to the Clerk to put on the next agenda for discussion.
00895 LALC AGM – It was discussed and unfortunately no one is available to attend on 17th October 2018.
00896 Reports from outside bodies – None to report.
00897 Correspondence – The Clerk reported that she had received an email regarding a review of the polling districts and that she was unsure of what to do with this. It was suggested that it be sent to Cllr Harrison and Cllr Dover for advice.
00898 Councillor Reports – It was reported that one quote has been received for the potential new village signs. One supplier cannot be reached; another is meeting with a councillor in the next week. This item is to be placed on the next agenda.
It was reported that there is no further information on the Tommy Statue. The Clerk has not received any invoices/order confirmation. This is to be followed up and discussed at the next meeting.
00899 Parish Clerks Report – Nothing more to add.
00900 Items for the Next Agenda:
- EK Accounts to be signed off
- Investment for EK Grant monies
- Wingas Liaison Committee – requirement of a new rep as residents association no longer exists
- Draft Budget 19/20
- Parish Emergency Plan
- EK Fund Administrators Contract of Employment
The meeting closed at 8.41pm. Next Parish Council Meeting Tuesday 6th November 2018 at 7.00pm
Chairman ………………………….............. Date ………………………..
Clerk …………………………………… Date ………………………..