2025 Parish Council Minutes

DRAFT Minutes of the Saltfleetby Parish Council meeting held on 4th November 2025 7pm at St Peters Church.

Present:

            Cllr Lusby

            Cllr Hatton

            Cllr Stone

            Cllr Harrison

            Cllr P Hall           

            Cllr B Hall

            Cllr Saul

            Cllr Clark

            Pauline Murray – Clerk

Chair welcomed everyone to the meeting.

There were 6 members of the public present plus Cllrs Rickett & Robinson

10 Minutes Open Forum for Residents

There is concern about the amount of rats in the area – the Chair commented that this time of year they are coming out of the fields and also the wild bird food that residents like to put out and the fallen fruit all contribute to this situation.  The Chair informed the meeting of the unfortunately theft and vandalism of our speed reduction equipment – there is only the one near Marshlands that has been left alone.  The 2 that have had their batteries stolen have been taken down and 1 has disappeared altogether with the post intact.  The batteries are 12 volt standard battery which fit mobility scooters and cost £75 for 2.

Statutory commenced at 7.10pm

02295 Apologies for Absence

Cllr Marshall was ill.

02296 Declaration of interest & requests for dispensations

The Chair had emailed the Clerk to say he was declaring an interest in the planning item.

02297 Notes of the Parish Council Meeting on 2nd September 2025

These minutes were approved and signed by the Chair.

02298 County/District Councillor Reports

Councillor Rickett spoke about the theft of the speed reduction equipment and the possibility of using smart water on the equipment in the future.  He mentioned the grant form he’d sent through and the Clerk said she’d returned it. Councillor Robinson spoke about the problem with funding for Police in the area – its very low and he’s mentioned this to the Leader of the Council (Sean Matthews) recently and he was going to try to rise the profile of policing.  He also informed the meeting about how lucky we are to have a laboratory in Lincolnshire which can test the road repairs to see if the contractors have been repairing the roads appropriately.  Some of the recent road repairs are already cracking – Councillor Robinson to ask if there’s a guarantee with the work.  The Chair commented that the road at the end of North Road near the Y junction had been patched but was already cracking up and he thought that it may be because the base meshing was no longer used.

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02299 Risk Register

This is a very complicated document as it attempts to encompass all the Parish Councils activities – it has taken the Policy Working Group two meetings to get through.  Cllr Hatton thought that the colours (RAG) should be in another column and that some of the answers the Working Group had come up with were maybe questionable.  The Clerk is to amend the document and bring to the next meeting for further discussion.

02300  Finance and Clerk’s report

1.    Bank reconciliation as at 31st October 2025

2.  Payments list

3.  Remembrance wreath – the Clerk purchased a new wreath for £25

02301  GDPR IT Compliance Checklist

The Clerk handed the checklist sheets out and it was thought that the format needed changing so that not applicable was inserted – the Clerk to do this and resend round fo the next meeting.

02302  Document Storage

The Clerk had circulated a list of several cabinets which were waterproof and fireproof to 90 minutes.  However 90 minutes isn’t enough should the roof of the church catch fire it would take longer than that to put the fire out.  The Chair suggested keeping the cabinet we have in the Church but duplicating the minutes and keeping those copies at his house in a fireproof cabinet which he already owns – this was agreed.

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02303  Permissive Footpath – Thornham Farm

Cllr Stone informed the meeting that the Parish Council has been offered the gift of two acres of land to be given to the residents as a memorial which is absolutely amazing.  There are costs associated with the land although not high costs the Council needs to make sure that they are aware of the liabilities before taking the land on. So in principle the Councillors were in agreement to take the land offered and very thankful for it.  However there needs to be an extraordinary meeting to agree the necessary costs such as legal, drainage, grounds maintenance and stock proof fencing.

02304  Use of Free Trees

Councillor Pam Hall informed the meeting that the free trees were growing well and hopefully if we get the land that’s been offered they can be transplanted on to that land and would make a nice hedge.

02305  New Yellow Traffic Signs

The Clerk was tasked with pricing up large aluminium yellow 30mph traffic signs for the next meeting.

02306  Community Speed Awareness

There was an update by Cllrs P & B Hall.  There has been 2 speed watch events over the last 2 months with either a PCSO or a PC in attendance and several speeding tickets given out.  It was expressed by Cllr P Hall that occasionally people were aggressive towards them and it would be good to have a body camera. Cllr Robinson offered his services as a volunteer (after the necessary training) and Cllr Saul mentioned that its not great to have too many volunteers from a health & safety perspective – she had had some correspondence regarding safety from elsewhere. The meeting resolved to buy a body camera at £59.

02307  Road Speed Roudel

There is now a speed roudel on the road saying 40mph thanks to Cllr Robinson and Cllr Stone expressed his appreciation for this at the meeting however he stated another one would be great on Three Bridges and also on the S bend.  Cllr Robinson asked if ‘Slow Down’ would be of use – he asked the Councillors to decided what they would like and let him know.  Cllr Saul mentioned that where the school buses drop the children off is very dangerous especially without the street light and is an accident waiting to happen – Cllr Robinson will look into this too.

02308  Rural Crime

Cllr Saul mentioned that property theft had calmed down a bit – although Cllr P Hall mentioned a trespass incident in a garden.  Cllr Saul has been monitoring the facebook page and mentioned that impersonation and fraud also need addressing – Cllr Stone would like information on this forwarding to him for the newsletter.  Apparently there is a gang from Grimsby it is thought that try to trick people out of their cars and then steal them.

02309  Automatic Number Plate Recognition

The Clerk is in contact with a police officer called Ian Measures who is looking into things for us.  The Chair has spoken about the location for fixing the ANPR on a lamp post but unfortunately although this would be a prime location for it the lamp post has recently been knocked down.  The Chair has put this on Fix My Street and the Clerk will chase up.

The cost is likely to be £6k - £1k is hopefully going to be funded via a grant from District Councillors – the annual cost is around £300 pa.

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02310   Planning

Application reference 03416/25/FUL -  Excavation of land to form a wildlife pond with embankments Green Lane Farm Main Road Saltfleetby. Cllr Lusby handed the Chair to the Vice for this item as he declared an interest – there were no objections.

02311  Training

The Clerk had recently sent the LALC Training Schedule round and Cllr Harrison and Cllr Stone had asked to go on some training which had been arranged as was free.  However the Clerk is tasked with finding out costs on some other training that Cllr Harrison was interested in and will put on the next meeting agenda for discussion.

02312  Issues for next meeting

Risk Register

Councillor IT compliance sheets

Gifted land

Rural Crime

Road Roundels

ANPR

Yellow traffic signs

Training – Clerk to find costs

 Next Parish Council Meeting will take place on Tuesday 6 January 2026