2025/26 Parish Council Minutes

Minutes of the Saltfleetby Parish Council meeting held on 3rd March 2026 7pm at St Peters Church.

Present:

            Cllr Lusby

            Cllr Hatton

            Cllr P Hall           

            Cllr B Hall

            Cllr Stone

            Cllr Clark

            Cllr Harrison

            Cllr Marshall

            Cllr Saul

            Cllr MacDonald

            Cllr Deans

            Pauline Murray – Clerk

Chair welcomed everyone to the meeting.

There were 12 members of the public present plus Cllr Robinson

Statement by Chair

The Chair started by reminding Councillors that in recent meetings they haven’t been adhering to the Code of Conduct – there have been raised voices with talking over each

and the level of respect necessary hasn’t been observed by or for Councillors and residents.

This has to stop as its not conducive to a good meeting atmosphere and the Chair will be

making sure that disrespectful behaviour is dealt with more strictly in the future.

10 Minutes Open Forum for Residents

It was mentioned by a member of public that on the sound recording it wasn’t very clear at times – the Chair said that the equipment had unfortunately been on the incorrect setting but that had been amended now.  Apparently a post has been installed for a sign that’s been waiting for but the actual sign isn’t up yet.

Statutory commenced at 7.10pm

02331 Apologies for Absence

None.

02332 Declaration of interest & requests for dispensations

None

02333 Notes of the Parish Council Meeting on 6th January 2026

After a slight amendment these minutes were approved and signed by the Chair.

02334 Code of Conduct

Statement by Chair as above.

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02335 County/District Councillor Reports

Apologies were given for Cllrs Rickett & McNally as they are involved in a meeting at East Lindsey DC.  The sign referred to in the residents forum which is on North End Lane Cllr Robinson has investigated and it is with the design team – sign should be in place in the new

financial year.  Cllr Robinson went round the village and reported several road issues

on Fix My Street.  He’s looked at the subsidence on the roads up to Manby – there are yellow markings there were the work is going to take place also there are yellow markings

on North End Lane for the same reason.  The Chair wondered if white lines could be put

on the edge of the road at Three Bridges as there isn’t much verge and a hovis van went

into the dyke there recently.  Cllr Robinson informed the meeting that this Feb the County

Council dealt with the 2nd highest amount of pot holes in the County.  The Chair queried whether the village was getting our fair share of repairs – it feels like the coast road is being

Ignored (A1031) also the (B1200) which although it’s a B road does get as much traffic as some A roads.  Councillor Robinson encouraged Councillors and residents to use the Fix My

Street online.

02336 Finance and Clerk’s report

1.    Bank reconciliation as at 21st February 2026

2.  Payments list

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02337 Free Defibrillator

The Clerk reported that unfortunately we have not been successful in our application for a free defibrillator from the British Heart Foundation.  They have been inundated with applications.

02338 Land Gift

Cllr Deans expressed her regret that on getting information from her solicitors it was not as straight forward as thought to gift land to the Parish Council.  There were complications from Capital Gains tax amongst other issues however she is still going ahead with making the land a memorial garden on behalf of her Father privately.

02339 Litter Picks

Cllr Brian Hall informed the committee that the Annual Litter Pick was taking place on 28th March between 10.30 – 11.30am.  They have done three litter picks so far but not receiving much assistance.  There has been a risk assessment carried out and this will be circulated.

02340 Rural Crime

It was voted that Cllr B MacDonald added crime reduction to his Councillor activities along  with Cllr Saul who is investigating the possibility of developing a WhatsApp group in an attempt to alert others of suspicious activity.  She would ideally like to run this WhatsApp group through the Parish Council but it does seem there are a few obstacles with this such as FOI and data protection.  The Clerk is going to speak to the Information Commissioner’s Office and report back to Cllr Saul on this matter.

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02341 Automatic Number Plate Recognition (ANPR)

The Chair reported good news on this matter – the new lamp post has now been installed by EON.  The Clerk is now going to speak to the Police regarding installation of an ANPR camera.

02342 Planning

The Old Post Office needs cleaning up – Cllr Clark has contacted East Lindsey District Council but it was agreed that the Clerk contact them again as nothing has been done.

02343 Training

The Clerk explained that she had booked all the people that had responded about the Freedom of Information training in May (which is free with LALC).  The Clerk is to look further for Code of Conduct training.

02344 Speed Equipment

Theddlethorpe’s equipment is back up and running again.  One of our posts is now back with the equipment installed but extension posts would be helpful and the Clerk is to contact the Road Safety Partnership about obtaining two. Cllrs Lusby & Stone will carry out a risk assessment and will be wearing high vis jackets to install these post extensions.

02345 Trees at St Clements Churchyard

A gentleman who resides next to these trees has looked into the costs for getting these Parish Council trees lopped.  He furnished the Clerk with 3 quotes.  The Clerk informed the meeting as to the costs within the quotations and the meeting voted &  resolved to contract a local firm MGubique Ltd who quoted a figure of £1,875 (exc VAT)  to carry out the work.  The gentleman who lives next door offered to pay 50% of this as a contribution which the Parish Council gratefully agreed to.

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02346 Email Etiquette

There was a discussion about returning on emails which have been used for other discussions without amending the subject title and therefore causing some confusion.  It was agreed that Councillors would attempt to stop this practice.  Also several Councillors felt that ‘round robin’ emails to everyone were a bit over the top at times when only the relevant Councillors needed to see them although Councillor Stone was keen that everyone had the same information.

02347 Record Retention Policy

Deferred to the next meeting

02348 Data Breach Policy

Deferred to the next meeting

02349 Freedom of Information Policy

Deferred to the next meeting

02350 Issues for Next Meeting

Risk Register

Record Retention Policy

Data Breach Policy

Freedom of Information Policy

Rural Crime

ANPR

Training

Speed Equipment

1st Aid at AGM in May

The meeting finished at 8.26pm

The next meeting will be the Annual Parish Council Meeting on Tuesday 5th May 2026

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