2025 Parish Council Minutes

Minutes of the Saltfleetby Parish Council Annual Meeting held on 6th May 2025 at 7pm at St Peters Church.

Present:

            Cllr Lusby – Chair

            Cllr Stone

            Cllr Harrison                                                                              

            Cllr B Hall

            Cllr P Hall        

            Cllr Hatton (left at 8.05pm)

            Cllr Marshall 

            Cllr Clark (joined at 7.47pm)            

            Pauline Murray – Clerk

Chair welcomed everyone to the meeting.

There were 4 members of the public present plus Cllr Rickett

Open Forum for Residents

A resident stated that farmers are being threatened with having their farms burnt.  Possibly could bring back the ‘Farmer’s List’ which works a bit like Neighbourhood Watch – all the farmers have each others mobile numbers so they can be alerted of suspicious activity.  Always best to ring the Police as well. Possibility of purchasing Automatic Number Plate  Recognition equipment which can track suspicious vehicles – however these are expensive est £4k so possible either extraordinary meeting to discuss or put on next agenda.

Statutory commenced at 7.26pm

02255 Chair of the Council

Cllr Lusby was proposed and was returned as Chair unanimously.

02256 Vice Chair of the Council

Cllr Hatton was proposed and was unanimously voted in as Vice Chair.

02257 Apologies Absence

Cllr Saul (illness) and Cllr McNally

02258 Declaration of Interest

None

02259 Disclosable Pecuniary Interests

Cllr Clark has spoken to the Monitoring Officer at East Lindsey and does not need to declare his Trustee status of Marshlands on his DPI.

02260 Personnel Committee with Responsibility for the Clerk

Four Councillors were voted on  Personnel Committee – Cllrs Hall, Saul, Hatton & Harrison.

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02261 Saltfleetby Parish Council Meetings

The meetings will continue to be held bi-monthly still on the first Tuesday of the month starting 1st July 2025.  These dates the Chair has posted on the website.      

For Information:

02262 District/County Councillor Report –Cllr Rickett there’s been wholesale changes to Reform at Lincolnshire County Council in the recent elections.  Cllr Rickett didn’t have too much to report other than that.

Items for Discussion/ratification:

02263 Minutes for approval – the minutes of 4th March 2025 where approved after a few minor amendments.

02264 Use of Section 137 monies

Cllr Saul queried the use of Section 137 monies for the Parish Council in correspondence to the Clerk regarding a possible public meeting regarding the recent spate of thefts particularly on farms in the area. The Clerk explained to the meeting that Section 137 gives the Parish Council the power to spend a certain amount of money on community issues.  This is calculated by multiplying the amount per elector in the year (currently £11.10 per elector).  Cllr Hatton offered the church free of charge for the public meeting or if it was to be organised elsewhere a budget of £100 was agreed to be put aside for hall rental.

02265 AGAR

The Clerk had prepared the Annual Governance and Accountability Return (AGAR) had been prepared for the Chair to sign and the Internal Auditor had agreed the figures. These figures had been circulated and the Council voted to accept the AGAR so the Chair duly signed:-

1. Certificate of exemption – AGAR 2025/25 Form 2
2. Annual Governance Statement 2024/25
3. Accounting Statements 2024/25

02266 Training

The Clerk informed the meeting that one session of the CILCA training had been carried out via Teams software and she had quite enjoyed the experience – it was on Agendas and Minutes and she has several modules of coursework to undergo.  The first invoices have been quartered and invoice to each of the Parish Councils that the Clerk works for.             

02267 Finance and Clerks report

1. Purchase of gazebo – unfortunately the grant for the gazebo was not forthcoming. It was stated that the Parish Council had enough resources to purchase it – therefore the Clerk purchased the gazebo from Windfarm funds as agreed by Council at the last meeting. It cost £1,386 (of which £231 is vat which we’ll get back) The details for hiring it will be discussed at our next meeting.

2.      Lincolnshire Wildlife Park free offer – the Clerk chased this up but nothing has been decided as yet on how or if this will proceed however the lady from the Wildlife Park promised to keep us informed.

1.        Insurance renewal – the Clerk had requested quotations for insurance from

different insurance companies.Two of the companies no longer service smaller

authorities and their minimum is £700 so it was resolved to choose Zurich who’s

quotation was £264.

      Also for the year end accounts we have almost £25k in the bank as at 31 March 25.

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02268       Position of 40mph road signs – Chair would like to see some of the bright

                 yellow 40mph signs put up – the Clerk mentioned that if we were to join the Road

                 Safety Partnership at £50 per year then we would get 6 of these signs to put up. 

                 The Chair would also like to see the more sturdy signs with the cameras on. Also

                 down North End Lane it might be a good idea to have another speed monitor but  

                 Councillor Clark mentioned that he thought you might not be able to have one in a

                 30pmh area only 40 or 60mph. Councillors Brian and Pam Hall are going to see

                 the lady (Michelle) from the Road Safety Partnership (RSP) tomorrow when they   

                 using the speed gun down North End Lane so they will speak to her. Getting the

                 yellow painted speed signs on the road would be good – Clerk will email the RSP.

02269      Christmas Trees

The Christmas trees have been paid for (£240 – includes £40 vat which will be

reclaimed) and Cllr P Hall has set them out it tubs.

02270     Litter Picking

The litter picking has gone well stated Cllr B Hall 11 bags of rubbish were collected

at the April litter pick event plus 1 40mph sign and a piece of glass 6’ x2’! The new

litter bin outside the bus shelter is now installed and has been emptied 3 times

02271     Membership of Road Safety Partnership

                It was discussed that joining the RSP for £50pa would give us 6 bright yellow 40

                signs whilst the Clerk looked out for some steel ones.  It was voted on to join the

                RSP and resolved unanimously.

02272      Locations of Free Trees

                The trees are currently being tended by Cllr P Hall who reports that they are

                all coming on wonderfully and we will agree where to set them at a future meeting.

02273     Risk Management policy

               Councillor Harrison has been looking into this and we really need to look at the

                Parish Council as a whole which may take quite a while so Chair suggested that

                we undertake this on our next Policy Sub-Committee meeting – the Clerk to

                arrange a suitable time for all.

02274   Policies for Approval

              Two policies have been reviewed by the Policies Sub-Committee and brought

              to the Full Council for approval:-

                        i)   Standing Orders

                        ii)  Planning Response policy

Both policies were voted on and it was resolved to accept them.

02275   Planning Applications

1. 00437/25/FUL Beggar Roost, Saltfleetby - Change of use of outbuildings to   Equine Therapy business – this was approved however Cllr Stone commented that not having the dimensions on the drawings made it difficult to know how big the building was going to be and Cllr Harrison queried the ventilation.
2. Removal of old property at The Old Post Office – the old property hasn’t

been removed as per condition of their planning application – Clerk to email Planning Officer

 Next Parish Council Meeting will take place on Tuesday 1 July 2025

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                   Windfarm Committee Meeting

1.   DECLARATION OF INTEREST & REQUESTS FOR DISPENSATIONS –

  Councillor Clark  - 3c)

      2.  FINANCIAL REPORT

           The Windfarm accounts show £39,399 in the bank as at 31st March 2025.  The

           total amount given out in external WF grants is £71k to date.

      3.  WINDFARM APPLICATIONS

1. Flower Festival – 2nd to 5th July 2025 - £475

2. Summer Fete – 7th June 2025 - £345

          Both of the above applications were approved as long as the details of the Chair and

          the constitution are forwarded to the Clerk.

3. Ceilidh Dance – 5th July 2025 - £350

This application above was approved as long as the policies were brought up to date – many of the policies have end dates of February 2024 and they need signing.

Meeting ended 9.07pm

Signed-                                                       Date-

Cllr J M Lusby (Chair)

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