2025/26 Parish Council Minutes

DRAFT Minutes of the Saltfleetby Parish Council meeting held on 6th January 2026 7pm at St Peters Church.

Present:

            Cllr Lusby

            Cllr Hatton

            Cllr P Hall           

            Cllr B Hall

            Cllr Clark

            Cllr Harrison

            Cllr MacDonald (joined from 02316)

            Cllr Deans (joined from 02316)

            Pauline Murray – Clerk

Chair welcomed everyone to the meeting.

There were 2 members of the public present plus Cllrs Rickett & Robinson

10 Minutes Open Forum for Residents

A member of the public reported that there had been another accident at the corner near where she lives and the chevron sign had perished – there was also a load of rubbish in the dyke.  Cllrs P & B Hall agreed to assist the lady in reporting these incidents on Fix My Street with photographic evidence.  There is also an issue with ice on the road on the double decker school bus route.  Cllr Robinson commented that all A & B roads should be gritted – if this route is not an A or a B road then it should be classified as ‘At Risk’ being a school bus route – Cllr Robinson is going to take this information back to LCC Highways.  Another member of public wished to comment on the Marquee item further down on the agenda stating he didn’t think it was necessary.  It was mentioned that a Facebook page from the Parish Council would be good for communication (not allowing comments) – this is to be discussed at the next Parish Council meeting.

Statutory commenced at 7.15pm

02313 Apologies for Absence

Cllrs Marshall & Stone were ill and Cllr Saul had an appointment – these apologies were voted on as acceptable.

02314 Declaration of interest & requests for dispensations

Cllr Deans declared an interest in Item 15.

02315 Notes of the Parish Council Meeting on 4th November 2025

These minutes were approved and signed by the Chair.

02316 Co-option Applications

Both applicants introduced themselves and their reasons for applying to the Parish Council.

Then both applicants left the room whilst the Councillors discussed and then voted on the applicants.  It was resolved that both applicants join the Council and they then took their seats at the table with the other Councillors for the rest of the meeting.

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02317 County/District Councillor Reports

Councillor Robinson stated that in 2026 he intended to concentrate more on the highways.  There has been some work done on the roads but unfortunately they seem to be sinking within 6 months of being worked on.  The HGV lorries don’t help and the road should be limited to 7.5 tonne vehicles.  The drought in the summer caused cracking in the road surfaces.  Regarding speeding in the village Cllr Robinson suggested that the little white                                                      

fencing around the entrance to villages does help as it subconsciously reinforces the entrance to the village and the lower speed limit.

Councillor Rickett mentioned the ANPR camera and wondered where we were with it.  The Chair explained that both him and the Clerk have had recent conversations with ELDC and LCC regarding re-instating the street light column where its anticipated that the ANPR camera is sited.  However should this not happen the Chair will insert a post nearby for the ANPR camera to be attached.  Cllr Rickett stated that he will further the application for the Councillor grant regarding the camera. However there were several thefts going on in the village and it seems they don’t get reported to the Police.  Even if nothing is taken the Police should be informed on 101 (or 999 for hare coursing).  Would be a good idea if this situation was put in the quarterly Newsletter – Clerk to ask Cllr Stone.

02318  Finance and Clerk’s report

1.    Bank reconciliation as at 31st December 2025

2.  Payments list

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3. Draft Precept – the Clerk had circulated this document and it was resolved

to keep the amount at the same level as the previous year £9k – this will be

                       a reduction actually for residents as inflation hasn’t been added.

02319  GDPR IT Compliance Checklist

Several Councillors handed back completed forms.

02320  Risk Register

Cllr Harrison had several points to make regarding the Risk Register and Cllr Hatton thought it shouldn’t be completed until the relevant policies were agreed to insert in to it.  The Chair

suggested we discuss this at the next Policy Working Group (which is Monday 9th February).

02321  New Yellow Traffic Signs

The Clerk has found and purchased 2 yellow metal traffic signs for 30pmh and 40mph in-conjunction with the Chair for £89.

02322 School Bus Drop Off Danger

This was covered in the Open Forum with Councillor Robinson.

02323  Rural Crime

This was mainly covered under 02317 above and Cllr Saul was unavailable to comment further although Cllr MacDonald mentioned that he wished to help Cllr Saul with this issue going forward and that it would be helpful to know where are the ring door bells are as sources of criminal activity as communication is key.

02324  Automatic Number Plate Recognition

This was also covered under 02317 above.

02325  Defibrillators

Ideally another defibrillator would be good on the Natural England land as then all the village would be serviced by defibrillators.  Clerk to price up defibrillators for the next Windfarm meeting in February.  Also it was mentioned that a map of the defibrillators on the noticeboards would be ideal – however the print outs fade quite quickly – Clerk to look at cost of UV film as a cheap fix for this issue.

02326 Purchase of a Marquee

Cllr Hatton informed the meeting that he had – in respect of the Church – put in for a grant for a marquee which had been approved.  The cost of the Marquee was £7,419 and the Church needed to match fund by 20% (£1,484).  The Church weren’t going ahead with the project and offered it to the Parish Council.  After much discussion it was decided that the Parish Council would not take this offer up.  The main reasons for declining the offer were the problems of erecting such a large marquee (28m long and 8m wide), the fact that it wasn’t robust enough to be left up for long and it wasn’t thought the need for it was there.

02327   Land Gift

Cllr Deans has declared an interest in this item.  Cllr Hatton read out a statement from Cllr Stone on this subject – unfortunately it hadn’t progressed as quickly as he would have a liked – although the Chair had been researching solicitors locally to use and the cost estimated at £1,500.  Cllr Stone had some cost regarding the fencing in particular.  However the meeting felt that all the costs needed aggregating and presenting to the next meeting.  The Clerk and Chair are to work together on this and it will be an agenda item on the next Windfarm agenda on Tuesday, 3rd February.

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02328  Planning

03750/25/FUL Extension to existing dwelling to provide additional living accommodation Barts Cottage Main Road Saltfleetby – this has been approved.

02329  Training

Due to the new Assertion 10 GDPR requirements there is a need for all Councillors to have some training on this.  The Clerk will look into this and circulate possible training.  Also Cllr

Harrison wishes the Clerk to check Finance training for her – hopefully all this training can be carried out via Teams or such software.  Cllr P Hall would like all the Councillors to be able to carry this training out together if possible.

02330 Issues for Next Meeting

Risk Register

Gifted Land

Rural Crime

ANPR

Training

Speed Equipment

The meeting finished at 9.45pm

The next Parish Council Meeting will take place on Tuesday 3 March 2026

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